Sr Sponsored Programs Specialist

University of Miami-posted 3 days ago
Full-time • Mid Level
Onsite • Miami, FL
5,001-10,000 employees
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The University of Miami/UHealth Department of SCCC has an exciting opportunity for a Full Time Sr. Sponsored Programs Specialist to work at the UHealth campus in Miami, Fl. CORE JOB SUMMARY The Sr. Sponsored Programs Specialist coordinates administrative and financial functions for the assigned department. This position also oversees junior staff and takes on the review of more complex grant activities in order to ensure departmental compliance with applicable guidelines, rules, and regulations.

  • Provides technical assistance and guidance to faculty and administrators in the development and preparation of funding proposals.
  • Responds to general inquiries regarding sponsored program policies and procedures.
  • Reviews grant applications to ensure accuracy.
  • Accesses applicable database(s) to verify regulatory compliance approvals before establishing of the project account.
  • Maintains the internal proposal documents and electronic records for assigned portfolio.
  • Processes and disseminates various non-financial post-award actions such as award notifications, amendments, and related documents.
  • Assists in the coordination of the project closeout.
  • Coordinates with faculty on possible need for budget revisions to be consistent with award amount as received.
  • Reviews award terms and conditions and discusses flagged items with faculty.
  • Oversees all audits and bank reconciliations of petty cash accounts.
  • Monitors sponsored programs subcontracting activity.
  • Submits to accounts payable all received and endorsed invoices and tracks timely payments by that unit.
  • Adheres to University and unit-level policies and procedures and safeguards University assets.
  • Monitors sponsored accounts for problem expenditures and compliance issues including follow-up with departmental and sponsoring agency personnel.
  • Resolves expenditure issues, including discrepancies and overdrafts.
  • Analyzes information on sponsored awarded accounts, researches the accounting system, and contacts departmental administrators to solve issues.
  • Requests additional information and approves or denies the following HR transactions as they relate to the impact to sponsored accounts: new hires, account changes, overload payments, and other HR transactions.
  • Approves or denies payroll journal entries and non-payroll transactions affecting sponsored accounts.
  • Works with the awarded amount and approved agency budget to set up account budgets.
  • Interprets regulations and assists department administrators in understanding sponsored programs requirements.
  • Prepares sponsored accounts for transmittal to the financial section of sponsored programs, account closing, upon award termination.
  • Ensures the release of unobligated funds on purchase orders.
  • Adheres to University and unit-level policies and procedures and safeguards University assets.
  • Coordinate the pre-submission of the Office of Research (ORA). Inclusive of communicating with ancillary committees, study team, business office, and sponsors for document support.
  • Review and interpret clinical trial protocols, budgets, and Medicare cost analysis.
  • Initiate protocol specific budgets based on institutional standard rates in collaboration with overall Principal Investigator (PI) and Office of Research Administration (ORA).
  • Develops site budgets and payment schedules for sub-contracts.
  • Submits study budgets for review using appropriate platforms, e.g., IBISResearch.
  • Work with industry sponsors and Office of Research Administration (ORA) on amendments to the budget.
  • Initiate and Maintain database for patient milestone tracking.
  • Process Payments for chargebacks for personnel time, as well as internal and external service Process Payments for chargebacks for personnel time, as well as internal/external service providers.
  • Invoices funding sponsors according to negotiated contract terms.
  • Serve as a liaison and resource for study team, investigators, and internal/external service providers.
  • Bachelor’s degree in relevant field required
  • Minimum 3 years of relevant experience required
  • Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
  • Teamwork: Ability to work collaboratively with others and contribute to a team environment.
  • Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
  • Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.
  • The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
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