Sponsored Programs Manager

Tractor Supply Company

1d • $57,989 - $62,628

About The Position

Tallahassee State College (TSC), recently recognized as one of the Most Promising Places to Work in Community Colleges for 2025, is excited to announce a full-time opportunity for the position of Sponsored Programs Manager with the Financial Services Department. We are seeking a dedicated professional who shares our commitment to fostering a vibrant workplace community. This position is responsible leading the Contacts and Grants Department in the absence of the Director and is responsible for monitoring and the maintaining grant and contract accounts received from federal, state and private (miscellaneous) funding sources.

Requirements

• A Bachelor’s Degree in Business, Accounting, Finance, Administration or a related field, and two (2) years of professional experience in bookkeeping, accounting, or a related area is required; or a combination of education and/or experience.

Responsibilities

• Handles sponsor invoicing activities by preparing financial reports (as required) for grants and contracts by compiling, researching and analyzing data regarding the expenditures of the grants and contracts.
• Gathers all supporting documentation necessary for proper invoicing of all grants and contracts, including tracking, documenting and reporting match and program income.
• Monitors internally and externally sponsored grants and contracts by reviewing and/or assuring the review of daily and monthly (budget/expense) activities within these accounts and making accounting corrections/adjustments as appropriate to charge or refund projects, including journals and F&A costs.
• Communicates regularly with departments and Project Directors to provide fiscal management of grants; notifies and prepares necessary no-cost extensions and budget revisions to prevent lapsed funds or disallowed costs; identifies project over-runs and provides proper notification regarding grant or contract status. These activities may include grants outside of the individual’s portfolio of assigned grants.
• Complete financial reporting as scheduled and required by indicated date as stimulated in the award for accounts assigned and ensure that revised invoices and complete within three business days from the date of notification.
• Review and reconcile assigned accounts to ensure accurate and timely invoicing.
• Follow up and provide status on receivables that are 30 or more days past due.
• Prepare and forward no-cost extensions and budget approval requests in a timely manner.
• Correct, resolve and/or transfer discrepancies, unallowable charges and cost overruns within 90 days of original transaction date.
• Creates journal entries and payroll accounting adjustments when necessary.
• Promotes College compliance with federal and state law and regulations by maintaining a current working knowledge of federal and state regulations relevant to grants and contracts and communicating regulatory information to appropriate University administrators, staff, and faculty.
• Reviews, verifies and assigns awards and established budgets per award documents.
• Approves (or confirms the availability, allowability and appropriateness of) expenditures including purchase requisitions, disbursement, travel documents and personnel documents of internally and externally sponsored grants and contracts in accordance with federal, state, institutional and/or other agency guidelines, cost principles and cost accounting standards.
• Communicates with contacts at funding source for problem resolution and information gathering.
• Review and audit grant activity including fiscal transactions related documents for adequacy, appropriateness and allowability; and provide approvals/rejections within two business days of receipt.
• Provide regulatory guidance and financial status updates/reports to departments and Project Directors, ensuring consistency and compliance with federal and other applicable laws and regulations.
• Serves as a liaison between departments, functions and groups within the College, and serves as a liaison between the College and Federal, State and Private agencies.
• Coordinates the efforts, administrative processes and functions of assigned accounts.
• Assesses needs and helps resolve issues related to the employees, Human Resources, Accounts Payable, Travel, Budgets and other grant related matters.
• Develops plans to address specific circumstances (0-1 year in duration) including corrective actions and best practices.
• Communicates with contacts at funding source for problem resolution and information gathering.
• Coordinate and serve as a point of contact for all issues related to assigned accounts providing timely responses and resolutions.
• Prepare and forward amendments in a timely manner.
• Develop structured action plans including goals, objectives and assigned tasks to address specific circumstances.
• Performs effort certification and grant closeout functions required by Grants and Contracts Administration and sponsors, including reconciliations, liquidations, budget finalizations, and final reporting and analysis.
• Notifies Project Director and Budget Managers of grant closeout to ensure that all financial and programmatic reports are submitted and completed timely.
• Assists the Business Office during audits by preparing work papers and research.
• Timely processing and follow-up to complete effort certifications.
• Provide Project Directors a 90 day notification prior to project expiration notifying of necessary requirements to complete the closeout process.
• Submit and verify that all final repots have been completed by the award deadline for accounts assigned.
• Document and ensure completeness of the internal closeout process.
• Oversees the post award operations of grant administration to include: ensuring compliance with College policy and procedure; assisting, educating and training faculty and staff on individual awards; representing the department at College meetings; tracking and reporting on status of sponsored programs.
• Randomly conduct desktop and on-site monitoring periodically as part of our internal grant auditing and oversight to ensure grant compliance throughout the grant duration and make necessary recommendations.
• Reduce disallowed costs as compared to prior year.
• Verify timely submission of Board Agenda Items with 100% compliance with policy.
• Increase Workday functionality to include reports for grant managers and staff.
• Provide bi-weekly updates on submitted help tickets.
• Provide grant activities assessment based on the percentage of work and performance on the programmatic report versus expenditures.
• Monitor listing of the equipment purchase, the end user and the location during on-site quarterly visit.
• Programmatic reports and deliverables must be collected and retain copy files for Contracts and Grants Office.
• Supervises Sponsored Program Coordinators.
• Runs Effort Certifications, enters data for SEFA reports and year-end financials, and prepares monthly Board of Trustees Sponsored Programs agenda items.
• Acts as Project/Program Manager on staffing grants where that position is non-existent, providing guidance to employees and agency staff on Time/Attendance, Procurement, IT, and day-to-day operations related to the grant.
• Performs other related duties as assigned.

Benefits

• Comprehensive State of Florida benefits, including retirement through the Florida Retirement System.
• Opportunities for professional development.
• A generous leave policy, including paid holidays plus winter and spring breaks.
• A collaborative and inspiring campus community.
• Tuition waivers and tuition reimbursement programs for continuous learning.
• Free access to TSC athletics, fine arts, and performing arts events.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 5,001-10,000 employees