Manager, Sponsored Programs

University of Miami • Miami, FL

1d

About The Position

The University of Miami/UHealth Department of Public Health has an exciting opportunity for a full-time Manager, Sponsored Programs. CORE JOB SUMMARY The Manager, Sponsored Programs oversees administrative and financial aspects of the Sponsored Programs division. The incumbent operates with the objective of increasing sponsored funding levels and the output of funding proposals, as well as maximizing the use and efficacy of existing research funding dollars. Additionally, the Manager, Sponsored Programs develops and implements policies and methods that are most effective to that end.

Requirements

• Bachelor’s degree in relevant field required
• Minimum 5 years of relevant experience required
• Knowledge, Skills and Abilities:
• Operational Management: Optimizes day-to-day operations and processes for efficiency and effectiveness.
• Organizational Development: Ability to implement strategies to improve organizational effectiveness, engagement, and manage change.
• Financial Oversight: Knowledge of financial operations and management.
• Team Leadership: Ability to create and maintain a cohesive and productive team environment, build positive working relationships and work collaboratively with others.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong verbal and written communication skills to convey ideas clearly and persuasively.
• Any relevant education, certifications and/or work experience may be considered.

Responsibilities

• Reviews all material budget variances with the appropriate senior staff and develops appropriate plans of corrective action.
• Prepares monthly variance reports for programs’ management and development.
• Assists in the preparation of grant reports for senior management.
• Maintains portfolios for private and government grants and funds.
• Develops and maintains grant allocation systems.
• Manages monthly overhead and allocation tables and reallocates grant funds based on period reports.
• Formulates comparative analyses of operating programs by analyzing costs in relation to services performed during previous fiscal years.
• Creates and oversees budget, making recommendations for budget modifications when appropriate.
• Approves all disbursement requests for accuracy in coding and availability of funds prior to commitment of funds.
• Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures.
• Ensures employees are trained on controls within the function and on University policy and procedures.
• Assists principal investigators with the grant submission process based on FOA/agency guidelines and UM policies
• Responsible for the day-to-day fiscal management of the pre and post award unit for the department of Public Health Sciences.
• Assist the Director in systems development to create an effective and efficient pre and post award system.
• Assist the Director in SOP development and the creation of tools to aid research-related activities including checklists, procedures, guidelines, workflows and other documents.
• Collaborates with departmental grants team in the development of all pre and post award activities within the Department.
• Advises Principal Investigators and Project Directors of all compliance issues related to the various research grants and contracts providing information on the requirements.
• Assists the Principal Investigators and Project Directors in decision-making and provides information on finances such as expenditure trends, burn rate, etc.
• Prepares reconciliations, reviews and analyzes grant awards, contracts and other departmental accounts to ensure consistency with grant related reports.
• Reviews all financial documents for final Departmental approval.
• Oversees, maintains and ensures that effort certification reports and effort grant reporting are completed accurately and timely.
• Assists investigators in certifying the sponsored effort correctly on a quarterly basis.
• Collaborates with other departments and management in coordinating Effort Certification approval.
• Assists the Director with the departmental technology transfer initiatives.
• Manages the administrative functions associated with the conduct of the externally funded research projects.
• Responsibilities include serving as a liaison for the investigators and the departmental administration in the coordination of:
• Ensures that accounts are analyzed and provides monthly financial reports for review and recommendation to the Principal Investigators. These reports will include expenditure history, cost effectiveness, and cost efficiency analysis, projections and trend analysis for the various research projects.
• Oversees budget changes for the reallocation of funds as a result of account analysis
• Analysis of accounts for distribution of employee effort. This includes meeting as often as monthly with the PI’s, project directors, and sponsored program specialist to discuss necessary changes for the project(s)
• Obtain prior approvals and determine whether agency approval is required for sponsored projects. This includes performing analysis to determine changes in line items and writing justifications and providing proper documentation
• Analysis of cost for allowability of changes for the various research projects
• Responsible for month end closing including accuracy of financial reports
• Oversees account budgets and division program analyses.
• Interacts with University central administration as it relates to the processing of administrative functions.
• Oversee invoicing database for cost reimbursable and fixed price projects.
• Responsible for the oversight of the annual budget preparation information for grant expenditures and personnel allocations.
• Serves as a back-up to support all levels in order for team to meet deadlines.
• Other duties as assigned.

Benefits

• The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 5,001-10,000 employees