Sponsored Program Coordinator

The Ohio State University

8d•$20 - $23•Remote

About The Position

The Office of Sponsored Programs (OSP) within the Enterprise for Research, Innovation and Knowledge (ERIK) seeks a Sponsored Program Coordinator to join our team. The Sponsored Program Coordinator (SP Coordinator) position performs research administration functions for the Office of Grants and Contracts (OGC) under the supervision of OGC leadership and in collaboration with Sponsored Program Officers (SPOs). The individual in this role will assist the OGC leadership and SPOs by coordinating the grants and contracts administrative job duties across OGC workloads. This includes paperless proposal and award files and new award review processes. Independently performs data entry and management activities in the Grants module systems. Provides proposal review, including budgets. Initiates post-submission proposal process (PA-005 transfers). Monitors financial status of research projects and provides reports, as required. Creates and processes sub-award agreements. Monitors and initiates project close-out process. Provides staff leave coverage to SPOs and leadership and assumes responsibility for workload relief during high-volume periods. Works to build knowledge base in research administration and stays current on agency regulations, requirements, and policies. Provides high-quality customer service to the OSP research constituents and the University's research community. Assists and participates in staff training and Principal Investigator (PI) trainings. Performs other tasks as assigned. A successful SP Coordinator has the ability to perform the following essential skills and competencies: Possess time management ability, follow-through, organizational skills, and attention to detail. Ability to multi-task and, problem solve. Possess strong verbal and written communication skills. Efficient in learning new systems and adopting new procedures. Self-motivated, and balance working autonomously as well as within a team. Flexible and adaptable while performing in a high volume and deadline driven environment. Understand the importance and value in providing exceptional customer service. Possess the ability to review and interpret award/contract language and sponsor and University policies and procedures. Apply financial analysis and budgeting skills using Excel spreadsheets as a tool. Enjoy working in a culture that promotes work/life balance, peer collaboration, autonomy, and supportive leadership.

Requirements

High school diploma or GED.
At least one (1) year of customer service experience.
At least one (1) year of administrative experience in a professional business capacity in any of the following: data entry and/or information management, compliance with policies and procedures, procurement, accounting, and financial management.
Proficient in the use of Microsoft Word, Excel, and Outlook.
Possess time management ability, follow-through, organizational skills, and attention to detail.
Ability to multi-task and, problem solve.
Possess strong verbal and written communication skills.
Efficient in learning new systems and adopting new procedures.
Self-motivated, and balance working autonomously as well as within a team.
Flexible and adaptable while performing in a high volume and deadline driven environment.
Understand the importance and value in providing exceptional customer service.
Possess the ability to review and interpret award/contract language and sponsor and University policies and procedures.
Apply financial analysis and budgeting skills using Excel spreadsheets as a tool.
Enjoy working in a culture that promotes work/life balance, peer collaboration, autonomy, and supportive leadership.

Nice To Haves

Bachelor’s degree or equivalent combination of education and experience.
At least one (1) year of experience with and knowledge of any of the following: federal or private agency sponsors, contract/grant regulations, and/or university policies
Experience with electronic research administration tools and systems.
Experience developing budgets and/or analyzing financial data.
Knowledge of research funds administration or business administration practices.

Responsibilities

Coordinating the grants and contracts administrative job duties across OGC workloads.
Independently performs data entry and management activities in the Grants module systems.
Provides proposal review, including budgets.
Initiates post-submission proposal process (PA-005 transfers).
Monitors financial status of research projects and provides reports, as required.
Creates and processes sub-award agreements.
Monitors and initiates project close-out process.
Provides staff leave coverage to SPOs and leadership and assumes responsibility for workload relief during high-volume periods.
Works to build knowledge base in research administration and stays current on agency regulations, requirements, and policies.
Provides high-quality customer service to the OSP research constituents and the University's research community.
Assists and participates in staff training and Principal Investigator (PI) trainings.
Performs other tasks as assigned.

Benefits

Employees are provided several flexible work schedule and location options aligned with U.S. Eastern Time Zone, including an option for remote.
Employees are provided university-configured equipment and supportive technology tools.
Eligible Ohio State employees receive comprehensive benefits packages, including medical, dental and vision insurance, tuition assistance for employees and their dependents, and state or alternative retirement options with competitive employer contributions.

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