Speech, Language, & Hearing Sciences: Department Assistant

Universities of Wisconsin•Eau Claire, WI

About The Position

POSITION: A full-time university staff position is available in Speech, Language, & Hearing Sciences beginning 2/1/2026 or as soon as possible thereafter. The working title for this assignment is Academic Department Associate - SLHS with an official title of Department Assistant. This is an expected-to-continue assignment which requires a six-month probationary period. The expected hourly hiring salary will be based on qualifications and experience. THE UNIT: The unit of Speech, Language, and Hearing Sciences consists of 18 staff members, serving undergraduate and graduate students. The field of speech, language, and hearing sciences prepares students to work with individuals across the age span who face challenges with communication, social interaction, cognitive function, and swallowing. We have high expectations for all of our undergraduate and graduate students and a proven track record of impactful teaching and learning experiences. As a helping profession, we take our responsibility seriously to prepare our students to become innovative, critical-thinking professionals. UNIVERSITY and EAU CLAIRE COMMUNITY: UW-Eau Claire, an institution of approximately 11,000 students and 1,200 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation. To learn more about UWEC, visit https://www.uwec.edu/human-resources/employment-opportunities/why-uwec/ . The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities.

Requirements

Demonstrated technical and organizational skills to facilitate efficiency of service to all students and faculty who need assistance
Strong interpersonal and communication skills to interact effectively with students, faculty, staff, and clients who interact with the department and attend the UWEC Speech & Language Clinic
Ability to handle time-sensitive and confidential information
Ability to remain current with and implement university policies and procedures including purchasing, payroll, and travel arrangements
Knowledge, skills, and disposition to collaborate with other campus units
Ability to learn new systems, software, and processes quickly
Knowledge, skills, and disposition to work efficiently, collaboratively, and independently
Proficiency in Microsoft Word, Excel, Outlook, Qualtrics survey software, email, and internet
Skill in monitoring budget expenditures, verifying accuracy of all financial transactions, and maintaining accurate file of financial records for review, including credit card logs and receipts

Nice To Haves

Bachelor’s degree
Knowledge and skill in campus systems such as CampS, including, but not limited to, course schedules, student permissions, and advisor assignments; 25-Live room scheduling software; BP Logix; WorkDay; textbook ordering; and website maintenance
Experience with hiring, scheduling, and supervising student workers and assisting them with payroll
Experience with event planning and coordination of departmental events
Experience in the communication sciences and disorders field

Responsibilities

Serve as the operations manager for the department office and for the UWEC Speech and Language Clinic.
Serve as budget manager for the Department and for the S&L Clinic.
Assist the Clinic Director with administration of the S&L Clinic.
Serve as administrative assistant to departmental administrators.
May provide operational guidance and training on day-to-day activities of student workers and program staff
Serves as a primary point of contact for the department
Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to department operations according to established policies and procedures
Coordinates projects and program components including, scheduling and logistics, unit workflow, and identifies areas for process improvements
Identifies, troubleshoots, and resolves problems regarding technical systems and programs related to department operations
Monitors the department, unit or program budget and expenses, and may assist in the development of program budget and projections