Specialty Scheduler- Aflac

Children's Healthcare of Atlanta•Brookhaven, GA

3d•Onsite

About The Position

Note: If you are CURRENTLY employed at Children's and/or have an active badge or network access, STOP here. Submit your application via Workday using the Career App (Find Jobs). Work Shift Day Work Day(s) Monday-Friday Shift Start Time 7:00 AM Shift End Time 3:30 PM Worker Sub-Type Regular Children’s is one of the nation’s leading children’s hospitals. No matter the role, every member of our team is an essential part of our mission to make kids better today and healthier tomorrow. We’re committed to putting you first, and that commitment is at the heart of our company culture: People first. Children always. Find your next career opportunity and make a difference doing what you love at Children’s. Job Description Receives inbound communications (e.g., calls, emails, faxes, orders) from patients and physicians requesting scheduling services with Children's department. Coordinates complex appointment scheduling of various medical appointments and procedures across the Children’s system. Maintains patient demographic and insurance pre-registration information in appropriate department scheduling system. Makes outbound calls for appointment reminders, recalls, and other outbound call activity. Experience 2 years of experience in patient scheduling or access in a healthcare setting Preferred Qualifications 2 years of experience in provider and/or multispecialty scheduling in a clinical setting Experience in Epic Cadence Education High school diploma or equivalent Certification Summary No professional certifications required Knowledge, Skills and Abilities Excellent verbal and written communication skills Professional telephone etiquette Interviewing and interpersonal skills to interact with patients, families, and members of the healthcare team Ability to work with diverse people and deal effectively with disgruntled callers Consistent high-quality performance related to scheduling and call handling (internal candidates) Excellent organizational skills Job Responsibilities Coordinates complex appointment scheduling for physicians and self-referrals, using intricate scheduling tools. Uses department policies and standard operating procedures to evaluate and determine the best appointment alternatives that meet patient needs and caregiver requests. Meets quality metrics and department standards for call handling. Enters appointments accurately in scheduling systems, including insurance verification and patient demographic information. Stays aware of insurance authorization needs and follows department policies on establishing appointments that do not have confirmed authorizations. Stays current with division/practice updates and the processing of information via communication channels such as email, department SharePoint site, staff meetings, and web alerts. Participates in reviewing appointment selection protocols by provider and diagnosis for every supported department/provider. Participates actively in optimizing provider capacity by proactively filling open slots and utilizing measures to decrease cancelation and no-show rates. Assists with training of new hires for the scheduling team. Supports the outpatient and hospital imaging sites with imaging scheduling, modality utilization, and other workflow optimization projects as deemed necessary. Children’s Healthcare of Atlanta is an equal opportunity employer committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, sex, religion, national origin, citizenship, age, veteran status, disability or any other characteristic covered by applicable law. Primary Location Address 1575 Northeast Expy NE Job Family Patient Access Children’s Healthcare of Atlanta has been 100 percent committed to kids for more than 100 years. A not-for-profit organization, Children’s is dedicated to making kids better today and healthier tomorrow. With 3 hospitals, 20 neighborhood locations and a total of 673 beds, Children’s is the largest healthcare provider for children in Georgia and one of the largest pediatric clinical care providers in the country. Children’s offers access to more than 60 pediatric specialties and programs and is ranked among the top children’s hospitals in the country by U.S. News & World Report. Children’s has been recognized as a Fortune 100 Best Place to Work, a Best Place for Working Mothers, and as a top employer for diversity and millennials. We offer a comprehensive compensation and benefit package that supports our mission, vision and values. We are proud to offer an array of programs and services to our employees that have distinguished us as a best place to work in the country. Connect to our mission of making kids better today and healthier tomorrow. Have questions about the recruitment process? Check out What to Expect. https://careers.choa.org/lp/What%20to%20Expect/2895392d3ba166e6/?locale=en_US

Requirements

2 years of experience in patient scheduling or access in a healthcare setting
High school diploma or equivalent
Excellent verbal and written communication skills
Professional telephone etiquette
Interviewing and interpersonal skills to interact with patients, families, and members of the healthcare team
Ability to work with diverse people and deal effectively with disgruntled callers
Consistent high-quality performance related to scheduling and call handling (internal candidates)
Excellent organizational skills

Nice To Haves

2 years of experience in provider and/or multispecialty scheduling in a clinical setting
Experience in Epic Cadence

Responsibilities

Coordinates complex appointment scheduling for physicians and self-referrals, using intricate scheduling tools.
Uses department policies and standard operating procedures to evaluate and determine the best appointment alternatives that meet patient needs and caregiver requests.
Meets quality metrics and department standards for call handling.
Enters appointments accurately in scheduling systems, including insurance verification and patient demographic information.
Stays aware of insurance authorization needs and follows department policies on establishing appointments that do not have confirmed authorizations.
Stays current with division/practice updates and the processing of information via communication channels such as email, department SharePoint site, staff meetings, and web alerts.
Participates in reviewing appointment selection protocols by provider and diagnosis for every supported department/provider.
Participates actively in optimizing provider capacity by proactively filling open slots and utilizing measures to decrease cancelation and no-show rates.
Assists with training of new hires for the scheduling team.
Supports the outpatient and hospital imaging sites with imaging scheduling, modality utilization, and other workflow optimization projects as deemed necessary.