Specialty Referral Coordinator- Outpatient Behavioral Health

TriHealth•Cincinnati, OH

About The Position

Specialty Referral Coordinator- Outpatient Behavioral Health We’re looking for a Specialty Referral Coordinator who thrives on connecting patients with the care they need. This role manages the outpatient behavioral health workqueue, making outgoing calls to schedule new patient appointments while also handling inbound calls to support patient scheduling needs. It’s ideal for someone highly organized, patient-focused, and comfortable balancing multiple priorities in a fast-paced environment. Location: 3147 Glendale Milford Rd Work Schedule: Full-Time (80 hours bi-weekly) Incentives & Benefits: In addition to a comprehensive benefits package—including medical, dental, vision, paid time off, retirement plans, and tuition reimbursement—this role offers competitive pay based on education level and experience . Please view our benefits page https://careers.trihealth.com/what-we-offer/benefits Job Requirements: High School Degree or GED in Physician practice setting or medical call center Equivalent experience in specialty area to support the navigation role Front office and back office operations for a physician practice, EMR, and Microsoft office Up to 1 year experience Clerical Physician practice Job Overview: This position's duties include: being the specialty department's referral outreach navigator that properly identifies the patient, verifies specialty referral that has been ordered, answers questions regarding type of specialist referral, and is knowledgeable regarding specialists scheduling protocols and locations. This position serves as the point of contact for referring providers, patients, and families. Performs outreach calls for specialty practice referrals, completes and maintains appropriate referral documentation in EPIC, utilizes scripting to support consistent messaging. Addresses referrals in a timely manner. Coordinate patient information necessary for a successful referral handoff and patient care. This position will develop and maintain relationships with department providers and offices.

Requirements

High School Degree or GED in Physician practice setting or medical call center
Equivalent experience in specialty area to support the navigation role
Front office and back office operations for a physician practice, EMR, and Microsoft office
Up to 1 year experience Clerical Physician practice
strong customer service skills
excellent phone skills
demonstrate compassion to patients/families
able to collaborate with other roles
make suggested improvements to facilitated patient referral workflows

Responsibilities

Completes the necessary documentation required for referrals, is knowledgeable and follows provider and specialty referral protocols, and utilizes scripting to provide consistent messaging with patients.
Coordinates patient referral scheduling to ensure efficient and successful referral completion.
Demonstrate system thinking by offering process improvements of patient referral process to ensure better patient care.
Demonstrates a professional image and behavior, through treatment of all persons with service excellence behaviors, thus providing quality outcomes.
Provides outreach for specialty referrals of an identified population and serving as the point of contact for referring providers, patients, and families. This is accomplished by facilitating referrals with the multispecialty team.