Specialist

ITOCHU International Inc•New York, NY

About The Position

Assist the assigned Department with communication via Calls/Email/Video Conference Calls, etc with Customers, Vendors, Logistic Companies (customs, freight forwarders, trucking/railcar companies, etc) for day to day operations for the Department’s Import/Export (Asia, South America, Europe etc) and also (US/Canada) Domestic Business. • With (US/Canada) Domestic Business, Inland Logistic Arrangements are also required. • Creating/Issuing Import/Export (and US/Canada Domestic) related Shipping documents. i.e. PO, SO, B/L, AWB, Import/Export License, Delivery Note, Packing List, Proforma/Commercial Invoices, COO, COI, COC, COA, D/N and C/N, Commission Notes for outside Agents, ITOCHU branches etc). • Managing related Documents for multiple form of payments. (T/T, ACH, Check, L/C, D/P etc) • Creating SAP entries (daily) elated to above mentioned businesses and payments, etc. • Maintaining/ Updating related Parties, Internal Control Filesand tracking shipping schedules using excel and support with related internal application and documentation. • Supporting the Accounts, Internal Control, External Auditing Parties for Annual/Quarterly and Monthly closing of the business account entries, etc. • Support assigned Department with calendar scheduling, coordinating appointments, meetings, and business meals • Arrange travel schedule, itinerary, and reservations and complete and process travel, entertainment and expense reports • Circulate various applications for approval; retain and file records of Investment Applications, BOD, etc. for subsidiaries and affiliates • Arrange guest registrations and conference room reservations • Manage internal and external queries and forward to appropriate parties • Track and maintain department invoices (A/P, A/R) using SAP and follow up on Payments etc • Maintain department records, file sensitive and confidential documentation • Perform other duties as assigned and assist in special projects as necessary

Requirements

Bachelor’s degree preferred or related field
3-5 years’ experience in the Import/Export and US/Canada Domestic business required
High proficiency in Microsoft Office, specifically Excel and Word
Requires business language skills in English
SAP experience required
Must be organized, strong attention to detail and sensitive to deadlines

Responsibilities

Assist the assigned Department with communication via Calls/Email/Video Conference Calls, etc with Customers, Vendors, Logistic Companies (customs, freight forwarders, trucking/railcar companies, etc) for day to day operations for the Department’s Import/Export (Asia, South America, Europe etc) and also (US/Canada) Domestic Business.
With (US/Canada) Domestic Business, Inland Logistic Arrangements are also required.
Creating/Issuing Import/Export (and US/Canada Domestic) related Shipping documents. i.e. PO, SO, B/L, AWB, Import/Export License, Delivery Note, Packing List, Proforma/Commercial Invoices, COO, COI, COC, COA, D/N and C/N, Commission Notes for outside Agents, ITOCHU branches etc).
Managing related Documents for multiple form of payments. (T/T, ACH, Check, L/C, D/P etc)
Creating SAP entries (daily) elated to above mentioned businesses and payments, etc.
Maintaining/ Updating related Parties, Internal Control Filesand tracking shipping schedules using excel and support with related internal application and documentation.
Supporting the Accounts, Internal Control, External Auditing Parties for Annual/Quarterly and Monthly closing of the business account entries, etc.
Support assigned Department with calendar scheduling, coordinating appointments, meetings, and business meals
Arrange travel schedule, itinerary, and reservations and complete and process travel, entertainment and expense reports
Circulate various applications for approval; retain and file records of Investment Applications, BOD, etc. for subsidiaries and affiliates
Arrange guest registrations and conference room reservations
Manage internal and external queries and forward to appropriate parties
Track and maintain department invoices (A/P, A/R) using SAP and follow up on Payments etc
Maintain department records, file sensitive and confidential documentation
Perform other duties as assigned and assist in special projects as necessary