Specialist, Youth Program Administrative

Southeastern Michigan Health Association•Detroit, MI

23h•$23

About The Position

The Youth Program Administrative Specialist is a hybrid role that combines direct youth program leadership with administrative operational support for Teen HYPE’s After School Program. This position plays a critical role in ensuring high-quality youth programming while maintaining efficient office operations and compliance. The ideal candidate is a youth-centered professional who can engage young people in meaningful activities while also managing documentation, communication, and logistical support that keeps the program running smoothly. This role serves as a youth champion, program facilitator, and administrative anchor, supporting staff, families, and partners while fostering a safe, organized, and empowering environment for participants.

Requirements

Minimum age: 18 years
High school diploma or equivalent required; Associate degree preferred
Minimum of 1–2 years’ experience working with school-age youth and/or administrative support
Experience in nonprofit, youth-serving, or community-based organizations preferred
Meets state requirements for school-age childcare group leadership
CPR and First Aid certification required (or willingness to obtain upon hire)
Valid Driver’s License required
Valid Chauffeur’s License required or willingness to obtain

Nice To Haves

Experience in nonprofit, youth-serving, or community-based organizations preferred
Associate degree preferred

Responsibilities

Lead and facilitate engaging after-school activities that promote social-emotional learning, leadership development, academic support, and personal growth
Create a safe, positive, and inclusive environment aligned with positive youth development principles
Build authentic, supportive relationships with youth that demonstrate care, empathy, and respect
Adapt programming to meet diverse learning styles, interests, and developmental stages
Support homework assistance, enrichment activities, recreation, arts, health & life skills, and career exploration
Respond appropriately to emergencies and crisis situations following established protocols
Assist with program setup, breakdown, and special events
Support cleanliness, organization, and safety of program spaces
Transport participants using an organizational van as needed (must meet licensing requirements)
Serve as a primary point of contact for families, staff, and community partners via phone and email
Maintain participant records, program registrations, and confidential files
Support hiring processes, onboarding logistics, scheduling interviews, and maintaining staff documentation
Create, maintain, and update databases for programs, staff, participants, donors, and partners
Prepare meeting materials, take minutes, and distribute action items
Draft correspondence, reports, and internal communications
Coordinate supply ordering and inventory in alignment with program and funder requirements
Oversee State Food Service Program documentation and compliance
Process invoices, expense reports, donations, and donor acknowledgments
Coordinate facility maintenance requests and vendor relationships
Maintain organized filing systems (digital and physical)
Support program compliance with organizational policies, licensing, and funder requirements
Attend staff meetings, mandatory after-school program meetings, and professional development activities
Participate in organizational events, fundraisers, and community activities
Perform other duties as assigned to support Teen HYPE and SEMHA’s mission