Specialist, Purchasing

Camden City School District•Camden, NJ

About The Position

The Superintendent invites qualified and interested candidates to apply for the position of Purchasing Specialist . In our District we put students first. Our vision: all Camden students will attend a high quality school where they are valued, challenged, and prepared for college and careers that positively impact their community and the world. High quality schools have a great teacher in every classroom, are housed in safe, clean buildings equipped to meet the needs of 21st century learners, with the support of an efficient and effective Central Office. All this is possible only with the right team members in place, working together with partners and the community to provide all students the academic, social, and emotional support needed to succeed in school and beyond. ROLE OVERVIEW The Specialist, Purchasing (“Specialist”) provides purchasing support for the district and completes general departmental office duties. This Specialist will ensure all district purchasing is completed with timeliness, accuracy, quality and compliance. The Office of Finance will support the vision for Camden City School District by ensuring that the district orients financial decisions toward what is best for students and does so in a financially sustainable way. Reporting to the Senior Manager, Procurement and working closely with a wide variety of departments and stakeholders, the Specialist is responsible for supporting the implementation of the vision and strategy that will guide the district’s financial approach.

Requirements

Bachelor's degree from an accredited college or university (preferred but not required)
Minimum 2 years of procurement experience preferably in the public sector and/or in settings that serve low-income students and communities
Intermediate understanding of the Microsoft Office Suite, including fluency with Word and Excel used to analyze and evaluate data
Experience and Familiarity with online accounting and budget software systems, such as Systems 3000.
Experience in procuring services and products using the formal competitive contracting process, state contracts, and pricing Cooperatives
Exceptional attention to detail, organizational, and follow up skills
A valid driver’s license as well as current insurance and vehicle with valid registration
Criminal history background check, physical and proof of eligibility to work in United States

Nice To Haves

Strong oral and written communication skills
Comfort and experience with entering data into online systems, cleaning and improving the quality of existing data and manipulating large, complex data sets into clear and easily understandable reports
Creative and outside-of-the-box thinking
Must be detail oriented, with accurate data entry skills
Strong interpersonal and teamwork skills
Flexible, optimistic approach; committed to overcoming challenges; comfortable with change and ambiguity
Ability to work independently and manage multiple responsibilities simultaneously
Desire to grow professionally and seek out new opportunities to learn
Integrity and clarity in all communications and interactions
Commitment to the success of all Camden students; specifically to raising the academic achievement of children in high-poverty communities
Ability to thrive in a fast-paced and achievement-oriented environment
Strong problem-solving and project management skills - strong organizational skills, attention to detail, the ability to balance the big picture with detailed steps to reach the end goal and the ability to balance multiple projects under tight deadlines
Fluency in all Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and basic Web browsers and searches
Willingness to go above and beyond to contribute to the success of a dynamic team committed to a new future for urban education
Demonstrated ability to learn quickly and take initiative

Responsibilities

Collaborates with the purchasing team in handling the day-to-day activities of the Procurement department, such as reviewing requests to ensure compliance and maintaining updated documents
Assist the district with the Procurement Manager through the competitive contracting process, which includes meeting with departments, creating timelines, bid and request for proposal packets that will, at times, needs to meet tight deadlines, and maintaining compliance with state and federal procurement laws; 18A and 2 CFR 300.200.
Maintain strong working relationships with staff, vendors by providing strong customer service to all stakeholders
Assist with maintaining up to date purchasing Manual and procurement documents, and help to communicate to the district updated enhancements to procurement processes.
Support the Procurement Manager in end of year processes like responding to audit requests and 1099 preparation
Performs other duties as assigned by the Supervisor (Senior Procurement Manager) or Supervisor’s designee

Benefits

Full medical, dental, prescription and vision coverage, including spouse, child and family coverage
Mandatory enrollment in NJ Pension (PERS)
Optional pre-tax benefits available, including flexible spending accounts for childcare, healthcare and transportation

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