Specialist, Principal Gifts and Strategic Fundraising Initiatives

Stony Brook University • Stony Brook, NY

10d

About The Position

The Specialist, Principal Gifts and Strategic Fundraising Initiatives at Stony Brook University Advancement supports Advancement's mission by providing high-level administrative, operational, and project coordination support to the AVP Principal Gifts and Strategic Fundraising Initiatives and with leadership on the Development teams. The incumbent will be responsible for managing complex calendars, coordinating travel logistics, and supporting the execution of administrative processes and initiatives, ensuring effective use of leadership’s time and alignment with organizational priorities Additionally, they will work with both internal units and external partners to execute projects that align with Advancement’s strategic goals. Experience managing light projects is also necessary for success in this role.

Requirements

• Bachelor's degree (foreign equivalent or higher).
• Three (3) years of full-time work experience.
• Experience managing calendars, coordinating travel arrangements, and/or reconciling expenses.
• Experience using Microsoft Office Suite, Outlook, and/or Google Workspace.

Nice To Haves

• One (1) additional year of full-time work experience.
• Experience working in a university, nonprofit, government or municipal environment, large healthcare system and/or related field.

Responsibilities

• Develop and manage project plans, schedules, and budgets, ensuring milestones and deadlines are achievable and financial resources are allocated appropriately.
• Organize and lead project meetings, facilitate communication among team members and stakeholders, and regularly check in to ensure adherence to deadlines and assignments.
• Track project progress, prepare status reports, and ensure compliance with timelines, budgets, and quality standards, making adjustments as needed to keep the project on track.
• Deliver high level executive support to the AVP of Principal Gifts and Strategic Fundraising Initiatives , including managing complex calendars, coordinating travel logistics, processing expenses, and organizing meetings, and handling correspondence.
• Keep the AVP of Principal Gifts and Strategic Fundraising Initiatives advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Draft, edit, and coordinate the distribution of communications and reports including emails, presentations and announcements on behalf of the AVP of Principal Gifts and Strategic Fundraising Initiatives and leadership on the Development teams.
• Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees