Specialist, Philanthropy Operations

University of Maryland, Baltimore • Baltimore, MD

2d • $61,000 - $65,000

About The Position

UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of. This position participates in a retirement program (pension or optional retirement plan/ORP) that must be selected and is effective on your date of hire. Exempt regular staff receive a generous PAID leave package that includes over 4 weeks of vacation accrued each year, 15 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job). UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland. Primary Duties: Strategic Research & Information Management Conduct research and prepare detailed donor briefings in collaboration with the prospect management team, focusing on leadership-level donors. Synthesize complex donor and prospect data into concise, actionable reports for university and hospital leadership. Maintain awareness of donor interests, philanthropic trends, and institutional priorities to support strategic fundraising efforts. Leadership Prospect & Operational Portfolio Management Coordinate and manage the internal review process for philanthropic proposals. Maintain accurate donor and gift records, tracking engagement milestones, and ensuring data integrity. Facilitate coordinated donor outreach by maintaining centralized tracking of key donor interactions and next steps. Support donor pipeline tracking and identify key trends in leadership-level prospects. Leadership Reporting & Analysis Pull and analyze donor data to support strategic decision-making and leadership reporting. Use data visualization tools and presentation materials to communicate trends and insights effectively. Compile and organize briefings, reports, and materials to prepare leadership for meetings and engagements. Operational & Administrative Support Track deliverables and coordinate follow-ups to ensure meeting objectives are achieved. Manage special projects from initiation to completion, providing research and analysis to support strategic decisions. Maintain leadership task lists and priorities, ensuring timely follow-through and alignment with organizational goals. Refine and tailor executive-level summaries and key takeaways to equip leadership with concise, strategic information. Perform other duties as assigned.

Requirements

• Bachelor’s degree.
• Two (2) years' experience in professional environment, preferably higher education or not-for-profit, working with data entry and databases.
• Experience with Microsoft Office suite.

Nice To Haves

• Experience working in higher education, healthcare, or nonprofit fundraising.
• Familiarity with data visualization tools and donor reporting techniques.
• Understanding of best practices in major gifts fundraising and donor stewardship.
• Experience with donor database systems (e.g., Raiser's Edge, Salesforce, or similar).

Responsibilities

• Conduct research and prepare detailed donor briefings in collaboration with the prospect management team, focusing on leadership-level donors.
• Synthesize complex donor and prospect data into concise, actionable reports for university and hospital leadership.
• Maintain awareness of donor interests, philanthropic trends, and institutional priorities to support strategic fundraising efforts.
• Coordinate and manage the internal review process for philanthropic proposals.
• Maintain accurate donor and gift records, tracking engagement milestones, and ensuring data integrity.
• Facilitate coordinated donor outreach by maintaining centralized tracking of key donor interactions and next steps.
• Support donor pipeline tracking and identify key trends in leadership-level prospects.
• Pull and analyze donor data to support strategic decision-making and leadership reporting.
• Use data visualization tools and presentation materials to communicate trends and insights effectively.
• Compile and organize briefings, reports, and materials to prepare leadership for meetings and engagements.
• Track deliverables and coordinate follow-ups to ensure meeting objectives are achieved.
• Manage special projects from initiation to completion, providing research and analysis to support strategic decisions.
• Maintain leadership task lists and priorities, ensuring timely follow-through and alignment with organizational goals.
• Refine and tailor executive-level summaries and key takeaways to equip leadership with concise, strategic information.
• Perform other duties as assigned.

Benefits

• UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of.
• This position participates in a retirement program (pension or optional retirement plan/ORP) that must be selected and is effective on your date of hire.
• Exempt regular staff receive a generous PAID leave package that includes over 4 weeks of vacation accrued each year, 15 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance
• professional learning and development programs
• tuition remission for employees and their dependents at any University System of Maryland school
• flexible work schedules and teleworking options (if applicable per job)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees