Specialist, Operational Assurance

Plains Marketing•Houston, TX

12d

About The Position

Plains All American is an industry-leading transportation and midstream provider specializing in transportation, storage, processing and marketing solutions for crude oil and natural gas liquids (NGLs). We own an extensive network of pipeline transportation, terminalling, storage and gathering assets in key crude oil and NGL producing basins and transportation corridors and at major market hubs in the United States and Canada. On average, Plains handles more than 6 million barrels per day of crude oil and NGL in its Transportation segment. The company is headquartered in Houston, Texas. We are looking for highly-motivated individuals who enjoy working as part of a team in a dynamic and entrepreneurial work environment. The Specialist, Operational Assurance plans, executes, and continuously improves the Plains’ OMS Assurance program, processes, and activities in the U.S. and Canada. The successful candidate effectively collaborates across the OMS functions to sustain assurance methodologies and reinforce a continuous improvement culture. Assurance activities include but may not be limited to: recurring internal protection program audits, external management system audits, third-party management system audits, sub-element assessments, operational area assessments, and employee surveys. You will model Plains’ commitment to the sustainment and continuous improvement of our OMS, conformance with management system requirements, and maintains productive professional relationships with sub-element sponsors, sub-element owners, and field leadership. #Plains

Requirements

Bachelor’s Degree or 6 years relevant experience in lieu of degree
Professional audit designation from a recognized auditing association with a minimum of two years of operational audit experience – lead auditor designation preferred
Minimum of 6 years of experience, including a minimum of 5 years of crude oil and natural gas liquids experience, 2 years management system experience, and 2 years supervisory experience or equivalent activities
Experience with industry management system compliance standards/regulations and recommended practices
Strong organizational and time management skills with the ability to prioritize and manage multiple tasks simultaneously
Strong analytical skills with the ability to organize, analyze, and present information with attention to detail and accuracy
Excellent communication (written, verbal, listening), facilitation, and presentation skills
Demonstrated ability to develop collaborative working relationships at all levels
High standard of personal integrity with ability to maintain highest level of confidentiality and exercise sound judgement in difficult situations.
Experience with Microsoft Office Suite applications with a strong emphasis on Excel, Word, PowerPoint, and SharePoint
Meet all requirements to travel between the United States and Canada
Able to travel within the United States and Canada up to 15% of the time
Cleared criminal history (background) and satisfactory reference checks
Compliance with the Company’s drug and alcohol policy including pre-employment D&A testing.
This position is not eligible for employment-based visa sponsorship.
Applicants must be authorized to work in the U.S. for the duration of their employment.

Nice To Haves

Operations and/or field experience strongly preferred

Responsibilities

Maintains, implements, and continuously improves the OMS Assurance Program to mature program effectiveness
Implements the rolling OMS Assurance Plan to plan, conduct, and document internal management system audits, assessments, and surveys
Supports assessments including planning, coordination, execution, reporting, and follow-up
Maintains and implements the plan to conduct periodic OMS assessments to evaluate effectiveness and maturity, including sub-element (corporate) assessments and operational area (field) assessments
Benchmarks against others in the industry when the information is available
Identifies gaps and feedback for sub-elements, and assists in the development of improvement actions
Leads internal management system audits including planning, execution, reporting, and follow-up
Maintains and implements the rolling audit plan to assure the minimum three-year cycle for asset integrity, health and safety, damage prevention, security, environmental protection, emergency management, and other OMS sub-elements for adequacy and effectiveness in meeting management system requirements
Assures audit standard of care is applied and records are managed accordingly
Incorporates relevant management system audit protocols from the United States and Canada
Identifies audit findings for management system deficiencies, facilitates development of corrective actions, and tracks corrective action closure
Leads external management system audits with regulators and third-party providers
Coordinates information requests from auditor, to include establishing expectations and deadlines for responses from sub-element owners and providing documentation to the auditor
Facilitates progress throughout the audit
Receives draft audit report from external auditor, provides review and comment with relevant operational senior leaders and sub-element owners prior to providing comments back to auditor
Receives final audit report and findings, communicates to senior leaders and sub-element owners, facilitates development of corrective actions, and tracks to closure
Leads safety culture surveys to include planning, coordination, execution, reporting, and follow-up
Implements the plan to conduct periodic OMS employee surveys to gather employee perceptions and opportunities for improvement based on Operations Leadership Team intent
Conducts surveys and/or selects and contracts with subject matter experts to participate as needed
Compiles survey reports for sub-element and organizational leadership to use in developing responsive actions for targeted improvement
Compiles, analyzes, and reports OMS Assurance data for Operations Leadership Team, Operations Management Team, and Management Review to focus attention and action in determining and implementing continual improvement.
Works with all levels of management and operational personnel, to include prioritizing information needs and scheduling audit participants
Works with Regulatory compliance and Internal Audit to align audit plans to resolve conflicts/overlap and minimize disruption to operations
Resolves and/or escalates issues in a timely fashion
Reviews OMS Assurance results with leadership at least annually, including adequacy and effectiveness in meeting management system requirements and achieving performance objectives
Partners with Sr. Manager to make additional enhancements, assess updated regulations, and socialize with stakeholders