Specialist, Invoicing

Global Industrial•Kentwood, MI

About The Position

Global IndustrialFor over 70 years Global Industrial has been an industry leader providing private label and brand name industrial equipment and supplies to businesses throughout North America. We carry over one million industrial, material handling and business products that are sold through our website, corporate sales people and full color catalogs. We are constantly increasing our product offerings to meet the diverse and changing needs of our customers. Our customers include small to large corporations, institutions, government agencies and consumers across North America.

Requirements

Prior experience in billing or accounts receivable roles is beneficial.
Strong analytical, communication, and problem-solving skills are essential.
The ability to accurately process information and maintain organized records is crucial.
The ability to manage multiple tasks, meet deadlines, and prioritize effectively.

Responsibilities

Generating and Distributing Invoices: Creating and sending invoices to customers or clients for goods or services rendered.
Maintaining Financial Records: Keeping accurate records of invoices, payments, and outstanding balances.
Tracking Payments: Monitoring payments received and sending reminders for overdue accounts.
Resolving Billing Issues: Investigating and resolving any billing discrepancies or disputes.
Collaborating with Teams: Working with the accounting department, customer service, and other relevant teams to ensure accurate and timely billing.
Reporting: Preparing reports on billing activity, accounts receivable, and other relevant financial data.
Reviewing Contracts: Examining client contracts to ensure billing accuracy.
Reconciliations: Assisting with month-end or period-end reconciliation processes.
Payment Processing: May handle or assist with payment processing and record-keeping.
Customer Service: Addressing billing-related inquiries from clients or customers.
Software Proficiency: Utilizing billing software and other relevant tools like MS Office (Excel, Word).
Data Entry/Record Keeping: Inputting data into systems, updating client accounts, and maintaining organized records.
Confidentiality: Maintaining the confidentiality of financial and client information.