Specialist, Federal Programs

Duval County Public Schools•Jacksonville, FL

About The Position

Assists with project management for federally funded district and school activities to ensure compliance. Essential Functions 1. Reviews budget processes with administration for assigned schools and projects. Serves as consultant regarding the implementation of contracted services to support student learning and professional development. Ensures compliance with local, state, and federal guidelines. 2. Assists in development and implementation of school and/or district level budgets. 3. Consolidates individual budgets and projects and submits to the supervisor for inclusion in an overall scope for payment processes, monitoring, and compliance. 4. Implements project management skills to support multiple projects to determine the return on investment. 5. Maintains continuous liaison with school and district personnel to ensure proper fiscal operations affecting personnel; including budget, requisition of materials, contracts, services, supplies, equipment, and accounting. 6. Monitors purchases and approves purchase requisitions supporting school and or district purchasing plans. Coordinates with other district departments to complete purchasing processes. 7. Conducts quality control checks on SAP database to ensure accuracy, status of outstanding purchase orders, and fund balances for assigned schools or district projects. 8. Provides supervisor with fiscal data and reports required for management decisions. 9. Performs other duties as assigned.

Requirements

Bachelor’s degree from an accredited college or university.
Five (5) years successful classroom teaching or successful administrative experience and knowledge of personnel, accounting, auditing and budgeting systems, and property control.
Ability to manage multiple projects
Knowledge of project management skills such as effective communication, scheduling, time management, leadership, critical thinking and problem solving
Strong organizational skills
Strong auditing skills
Strong attention to detail
Ability to develop digital and archived systems to organize and document projects
Strong experience with technology with a focus on Microsoft Excel, Word, and TEAMS
Knowledge of cash flow analysis
Knowledge of basic accounting and auditing theories, principles, and practices
Strong oral, written, and interpersonal communication skills
Strong word processing, spreadsheet, database, and presentation software skills
Ability to produce accurate work under strict timelines

Nice To Haves

Florida Department of Education Certification preferred.

Responsibilities

Reviews budget processes with administration for assigned schools and projects.
Serves as consultant regarding the implementation of contracted services to support student learning and professional development.
Ensures compliance with local, state, and federal guidelines.
Assists in development and implementation of school and/or district level budgets.
Consolidates individual budgets and projects and submits to the supervisor for inclusion in an overall scope for payment processes, monitoring, and compliance.
Implements project management skills to support multiple projects to determine the return on investment.
Maintains continuous liaison with school and district personnel to ensure proper fiscal operations affecting personnel; including budget, requisition of materials, contracts, services, supplies, equipment, and accounting.
Monitors purchases and approves purchase requisitions supporting school and or district purchasing plans.
Coordinates with other district departments to complete purchasing processes.
Conducts quality control checks on SAP database to ensure accuracy, status of outstanding purchase orders, and fund balances for assigned schools or district projects.
Provides supervisor with fiscal data and reports required for management decisions.
Performs other duties as assigned.