Specialist, Accounts Payable

Families of SMA•Schaumburg, IL

44d•$44,000 - $58,000

About The Position

This position is a critical one in the organization and serves an important role in the Finance & Operations department at Cure SMA. The Accounts Payble Specialist will report directly to the Director of Finance and provide support to Chief Operating Officer. The Accounts Payble Specialist contributes to a team effort and accomplishes related results as required. The ideal candidate will be responsible for timely and accurate accounting of expenses.. It is essential that this candidate bring analytical and organizational skills to best support Cure SMA. The Accounts Payble Specialist is resourceful, organized, has clear communications skills and able to multitask. This position is expected to grow with the applicant’s commitment and motivation to learn.

Requirements

BA/BS or Associates degree in Accounting.
3+ years in non-for-profit accounting exposed to all functions of A/P, A/R, BS Reconciliation, and creating journal entries will be considered.
3+ years of non-profit accounting and accounts payable experience required
Familiarity with windows online based accounting software and GAAP Compliances
Knowledge and understanding of GL, subledgers, GAAP principles and banking systems
Excellent accuracy and attention to detail
Exceptional ethics and appreciation for confidentiality required
Ability to speak, read, and write English proficiently
Ability to follow instructions to hierarchy of authority
Strong organizational skills and able to manage multiple projects with overlapping deadlines
Knowledge in Microsoft Word and Excel is a must with advance excel skills with pivot tables
Understanding of nonprofit accounting

Nice To Haves

Preferred experience and exposure to Sage Intacct, Center and OnPhase
Salesforce and DonorDrive database experience is helpful

Responsibilities

Process all cash disbursements in an accounting function utilizing Cure SMA’s policies and procedures-95%
Responsible for all cash disbursement transactions to be received, approved, recorded, paid and filed for any receipts for cash, check, credit card, online, ACH and payment transactions to vendors and employees
Records all expenses to GL accounts and departments in GL or A/P module by analyzing invoices and employee expenses for corresponding rates, calculations, and description
Forward specific invoices to managers and departments for authorization, review or reconciliation
Manages vendor contracts, and all invoices or payment discrepancies and documentation
Verifies vendor accounts and contracts by reconciling monthly statements and related transactions
Schedules payments on a weekly basis for vendor invoices by verifying documentation for support and approval review
Prepares checks for approval and signature
Processes direct banking wires/ACHs or online payments
Verify all payments, checks or wires over $10k have authorization
Light travel for bank or UPS/post office trips.
Assist to with month-end close procedures and departmental reports
Maintain W-9 files for all vendors and contractors
Issue 1099s and file form 1096 with the IRS
Prepare accrual or prepaid entries as needed for review
Assist to plan and complete assigned year-end audit duties
Manage inventory and related fixed asset depreciation schedules
Maintain the expense platform, Center, which includes all credit card transactions and reimbursements and the syncing with Sage
Maintain daily payable tasks within OnPhase, the AP software, serving as subject matter expert by providing guidance, training, and support to stakeholders
Maintain established internal controls and corresponding policies
Protects organization's value by keeping information confidential
Manage annual file purge, electronic or physical with storage facility
Cross-trained to provide back-up to the Revenue, Accountant
Create and maintain a positive, collaborative working environment and strong working relationships with colleagues
Perform general office, clerical, and accounting tasks as required
Attend and participate in staff meetings and trainings as required
Other duties as assigned by Director of Finance or Chief Operating Officer