Specialist, Accounts Payable

Special Olympics Brand•Washington, DC

55d•$25 - $26•Hybrid

About The Position

Reporting to the Senior Manager of Accounts Payable, this position is responsible for the management, maintenance, and implementation of all activities related to cash disbursements from the organization, alongside the Senior Manager of Accounts Payable. The Accounts Payable Specialist works to ensure that all invoices are properly coded and paid promptly, so that vendors, suppliers, and service providers receive accurate payment. This includes programs and employees who request funds and/or expense reimbursements, as well as all other outgoing financial transactions. The Accounts Payable Specialist understands that the timely completion of tasks, duties, and responsibilities is critical to the Finance function within the organization and thus is the primary job responsibility.

Requirements

1-3 years of accounting/ accounts payable experience preferred
Knowledge of U.S. Generally Accepted Accounting Principles preferred
Knowledge of Federal regulations and the allowability of costs
Must be professional and diplomatic at all times
Attention to detail and works well under pressure
Strong written, oral, and persuasion skills required
Word processing, communication, and financial management software proficiency required (D365 Finance and Operations)
Strong organizational skills
Strong attention to detail
Strong verbal and written skills and ability to learn new tasks quickly
Strong client service orientation
Ability to work with all levels of management
Ability to work effectively with other team members
Ability to concurrently advance multiple tasks and projects with limited supervision
Ability to provide effective business solutions and collaborate with senior management in problem resolution
Demonstrates respect, flexibility, initiative and tact
excellent listening, reasoning, and negotiating skills
The maturity, savvy, and good humor necessary to meet the challenges of a fast-paced work environment
Commitment to Special Olympics’ mission and goals, with an understanding of and commitment to the power and importance of people with intellectual disabilities, the unique role and power of sports, and a vision of a more understanding, inclusive, and just world.

Nice To Haves

Knowledge of the Concur expense and Vendor management system strongly preferred

Responsibilities

Process all disbursements from the organization’s accounts, including the following:
Process and pay purchase order invoices
Vendors and Suppliers
Consultants
Grants Payments & Program Distributions
Travel and Employee Claims
Administer timely and accurate data entry of AP submissions, including the following:
Review of documentation for adequacy and accuracy
Verification of the appropriate level of approval authority
Ensuring proper adherence to policies and procedures
Perform all AP activities required for the monthly close, including but not limited to notifying and requesting accrued expenses from all departments, programs, and budget officers
Administrator for the Concur expense system
Lead annual Accounts Payable Training
Assist with onboarding of new staff, providing 1v1 training where required
Ensure all accounts payable files/documentations are audit-ready
Provide exceptional customer service to departments, budget officers, and other staff
Responsible for working on the full cycle processes associated with the SOI accounts payable function (, ACH, & wires, and international wires)
Responsible for coordinating all wire transfers as directed by the Assistant Controller
Responsible for processing disbursements associated with SOI revenue sharing arrangements (e.g., multi-state distributions, direct mail, workplace giving) and the communication of such disbursements to State Chapter finance contacts
Assist with the preparation of monthly schedules as required
Ensure that vendor files are accurately maintained to support the annual 1099 filing process
File and Maintenance of GL files in electronic form
Account reconciliations, as directed
Review and reconcile Accounts Payable Aging monthly
Assistance with research projects and data analysis, as directed
Other duties as assigned