Special Projects Coordinator - Statewide

Texas Department of Transportation•Austin, TX

About The Position

Performs advanced professional, administrative and/or consultative work in support of a program or project. Facilitates the planning, development, and implementation of goals, objectives, guidelines, procedures, schedules, priorities and/or methods for achieving program or project goals. Work requires extensive contact with department management, and external governmental agencies and organizations. Employees at this level are virtually self-supervising and assume direct accountability for the work product.

Requirements

Bachelor's Degree in business administration, public administration, or a related discipline. Relevant experience may be substituted for education on a year per year basis.
4 years business analysis, project or program administration, or related experience. (Experience can be satisfied by full time or prorated part time equivalent). Related graduate level education may be substituted for experience on a year per year basis.
Valid driver’s license. This position requires driving a state vehicle.
Considerable knowledge of: Applicable analysis methodologies
Considerable knowledge of: Program/project planning, development, and management methodologies
Considerable knowledge of: Human resources management policies and practices
Considerable knowledge of: Auditing and investigative methods, practices and procedures
Considerable knowledge of: Applicable laws, rules, and regulations
Proficient skill in: Establishing plans and setting objectives and goals that support overall business strategy/results, anticipating and adjusting for problems/roadblocks
Proficient skill in: Developing, interpreting, and implementing policies, procedures, and technical information
Proficient skill in: Speaking to present images and ideas in a clear, concise, organized, and interesting manner to optimize audience understanding and keep the group focused
Proficient skill in: Facilitating groups using effective communications methods; contributing to and guiding groups in defining objectives, staying on task and reaching consensus; soliciting participation, challenging ideas and summarizing accomplishments and planned actions
Proficient skill in: Research and analysis methodologies
Proficient skill in: Public relations for maintaining effective working relationships with individuals and groups, both internal and external
Proficient skill in: Planning and coordinating workshops, seminars and task force activities
Proficient skill in: Analyzing and organizing business and technical data
Proficient skill in: Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
Proficient skill in: Evaluating technical and financial information
Proficient skill in: Interpreting and analyzing legislation, rules, and regulations
Proficient skill in: Maintaining effective working relationships with others
Proficient skill in: Leading projects and project teams
Proficient skill in: Meeting deadlines
Proficient skill in: Prioritizing and organizing work assignments
Proficient skill in: Preparing and maintaining confidential and sensitive records, files, and reports
Proficient skill in: Using computers, applicable programs, applications, and systems
Initiates and supports quality management activities and performance management measures to provide the highest quality products and services that meet the needs and requirements of internal and external customers
Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals

Nice To Haves

Experience in presenting meeting materials to large groups for informational and training purposes.
Capability to perform complex tasks in Excel, such as data analysis and pivot tables.
Experience in position management and human resources practices.
Ability to navigate software programs such as PeopleSoft, Taleo, Tableau, and website design programs.

Responsibilities

Represents the Department and participates on interagency groups, technical committees or special task force groups.
Assists in identifying the need for new programs.
Determines trends and prepares administrative reports, studies and specialized research projects.
Develops and implements effective techniques for evaluating agency programs.
Evaluates, develops and interprets policies/procedures.
Oversees planning, preparation and coordination of special meetings, workshops and conferences.
Oversees strategic long- and short-range planning or modeling activities.
Researches and develops programs, projects, activities or procedures.
Conducts program or project analyses and develops and recommends solutions/methods to increase productivity/efficiency and/or streamline operations.
Analyzes policies and operations, identifies strategies to make improvements, and facilitates collaboration among different groups to resolve issues.
Evaluates statistical data and interprets results; prepares reports on program and/or project activities.
Interprets and disseminates legislative information and/or prepares operational and financial impact analyses of legislative proposals.
Prepares and presents information on various programs, projects and activities to executives, departmental staff and/or at professional meetings, seminars and conferences.
Prepares sensitive and high-level correspondence and administrative or technical reports.
Provides training or technical support and assistance in program or project areas.
Serves as point of contact and/or liaison for programs or special projects with other departmental staff, governmental entities and/or the public.
Performs other job responsibilities as assigned.