Special Projects Assistant I

School District of Philadelphia•Philadelphia, PA

About The Position

For forward-thinking administrators and educators, opportunities abound in the School District of Philadelphia. The School District of Philadelphia is committed to transforming the education opportunities it offers the city’s more than 203,000 school-aged children. The District seeks leaders who have a passion for working with schools, principals and communities who are committed to ensuring all students achieve. Serving a population as diverse as ours requires creativity, commitment and vision. Will you join us? Job Summary Performs diversified functions of limited scope and difficulty within an assigned office. Organizes and facilitates a variety of special projects and/or programs in support of office operations that involve conducting research, compiling data and preparing reports as required. Acts as a liaison between the assigned office and other District offices as well as outside agencies.

Requirements

Bachelor’s degree from an accredited college or university.
One year of full-time, paid administrative or administrative support work which has included conducting research, analyzing data and preparing reports, and using a personal computer and software applications.
Knowledge of office principles, practices and procedures.
Knowledge of standard research methods and techniques.
Knowledge of report writing.
Knowledge of business English, including spelling, punctuation and grammar.
Knowledge of personal computer software applications that are used to create reports and documents and to design spreadsheets.
Ability to prepare and interpret narrative and statistical reports.
Ability to analyze data and to make recommendations based on findings.
Ability to handle multiple projects through to completion.
Ability to use and operate a personal computer.
Ability to use word-processing and spreadsheet software applications.
Ability to communicate effectively, both orally and in writing.
Ability to establish and maintain effective working relationships.

Responsibilities

Organizes and facilitates a variety of special projects and/or programs; compiles data and statistics; prepares financial, statistical and/or narrative reports; reports results and makes recommendations to superior, when appropriate.
Conducts research in response to inquiries received or in an attempt to resolve problems; gathers and analyzes information and/or data; communicates findings.
Acts as a liaison between the assigned office and local and state governmental entities.
Works collaboratively with other offices and outside agencies on the implementation of joint ventures; may assist by recruiting District staff participants, securing District space and/or addressing financial issues.
Attends meetings with representatives from outside agencies that desire to partner with the District on new initiatives; gathers information and determines the feasibility of the District’s participation; makes recommendations to superiors.
Evaluates the effectiveness of ongoing and special projects being conducted under the auspices of the assigned office; makes recommendations for modifications as needed.
Responds to inquiries received from within the District and from outside agencies regarding School District policies, procedures and initiatives.
Prepares a variety of reports for local and state government agencies.
Works with vendors and public agencies to obtain information about contracts and catalogs.
Supports Materials Manager and Procurement Manager(s) in tracking, reporting and researching contracts for use by program departments.