REVELxp - Special Events Project Coordinator

REVELxp-posted 1 day ago
Full-time • Mid Level
Winston-Salem, NC
101-250 employees
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REVELXP is currently looking for an experienced and delivery-minded individual to lead the planning and logistics behind custom build projects related to special events that maximize space in indoor and outdoor venues. The Special Events Project Coordinator will have experience in the execution of projects, multiple project teams, and participation in corporate best practices. This position will report to the AVP of Project Management.

  • Project Planning
  • Manage multiple projects at once
  • Work with the assigned Project Manager to detail production resources/tasks within a project
  • Plan and Schedule necessary vendors for project installation and removals
  • Coordinate internally to ensure project teams have necessary resources and information prior to executing on site work.
  • Develop work flows and project plans that ensure work is done at the highest level consistently
  • Create initial project budgets
  • Expense Management: track project related or assigned expenses to ensure they stay within budget
  • Project Close-Outs: post event reports, expense audit and review with the Project Manager
  • Ensure REVELxp standards are met and exceeded with respect to safety and treatment of clients and team members
  • Ensure equipment is installed and in good working order per the project requirements
  • Audit condition of equipment once a project is complete to evaluate any maintenance needs
  • Create systems that show condition and availability for equipment owned and operated by Venue Solutions
  • Drive outbound sales efforts by prospecting venues and events to promote chair rental packages and secure new business.
  • Build and maintain a strong pipeline through cold calls, follow-ups, and relationship-focused outreach that converts inquiries into confirmed rentals.
  • Collaborate with warehouse staff to ensure smooth delivery scheduling, and exceptional customer experience that supports repeat business.
  • Effective communication, organizational, and leadership skills
  • Previous production, staging experience or construction
  • Proficient in Excel, Word, and Outlook
  • Self-motivation that drives individual results while being a strong team player
  • Possess a high energy, strong desire to achieve top results with a charismatic, positive “can-do” attitude
  • Effectively communicate in verbal and written forms
  • Ability to manage and coach various levels of team members
  • Minimum two (2) years of applicable experience
  • Bachelor’s degree from an accredited four-year college/university or additional applicable experience beyond the minimum listed above
  • All candidates must be authorized to work in the United States and successfully pass a criminal background check.
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