Special Events Coordinator

Lambs Farm • Libertyville, IL

1d • Onsite

About The Position

As our Special Events Coordinator , you’ll help bring Lambs Farm’s events to life—from early planning through execution and follow-up. You’ll coordinate logistics, work closely with sponsors and vendors, and support smooth on-site operations to ensure every event creates a welcoming, memorable experience for guests while supporting our mission-driven revenue goals. This role blends organization, relationship-building, and hands-on event support in a fast-paced, community-focused environment.

Requirements

• High school diploma or equivalent (college coursework or degree in business, hospitality, or event management preferred)
• One to two years of experience in event coordination, hospitality, retail, or a related field
• Strong organizational and time management skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills for working with guests, vendors, sponsors, and team members
• Experience using point-of-sale systems and basic sales or expense reporting tools
• Valid driver’s license (IL, IN, or WI) with ability to travel locally as needed
• Basic computer skills, including email and web-based systems

Nice To Haves

• Experience working in a nonprofit setting or with adults with developmental disabilities is a plus

Responsibilities

• Coordinate event logistics from planning through completion, including vendor coordination, sponsor tracking, and on-site event support
• Support revenue-generating and fundraising events by tracking budgets, expenses, and post-event feedback
• Maintain positive relationships with corporate sponsors by fulfilling benefits and tracking deliverables
• Respond to facility rental inquiries and coordinate booking details for public and corporate clients
• Represent Lambs Farm at trade shows and community events to promote services and offerings
• Implement and follow standard operating procedures related to cash handling, inventory control, point-of-sale systems, and sales reporting
• Support licensing, permits, and compliance requirements related to events and food service operations
• Assist team members and volunteers during events
• Collaborate with marketing and development teams on event promotion, fundraising logistics, and business development activities

Benefits

• Work Environment: A dynamic role across office settings, outdoor event spaces, retail areas, and community venues—no two days look the same.
• Growth and Impact: Build valuable experience in event operations, sponsor relations, and nonprofit work while directly supporting programs that empower adults with developmental disabilities.
• Our Values in Action: Join a collaborative, mission-driven team that values respect, integrity, teamwork, and meaningful work. You’ll see the impact of your efforts firsthand as events create opportunity, connection, and community.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED