Special Events Hospitality Coordinator

Washington and Lee University•Lexington, VA

10d•$22

About The Position

The Special Events Hospitality Coordinator supports the Office of Special Events by managing guest housing, hospitality operations, and event logistics for Morris House, Belfield, and university-wide functions. This role ensures exceptional guest experiences, efficient coordination, and strong administrative support. Washington and Lee University actively promotes a dynamic and welcoming environment that allows students and employees of multiple backgrounds and perspectives to learn, work, and thrive together. Successful candidates will contribute to that environment and exhibit potential for excellence in their areas of expertise.

Requirements

Three years event planning experience or a combination of education and experience from which a similar skillset would be obtained.
High School diploma required.
Good customer service and interpersonal skills.
Ability to communicate effectively, both orally and in writing.
Ability to effectively and efficiently handle multiple/simultaneous tasks and projects.
Ability to work evenings and weekends as required by the job.
Ability to work independently, efficiently, accurately, and with great attention to detail.
Skill in use of personal computers and related software applications including Microsoft Office and other software applications (Excel, Outlook ,Word, Project, and Raiser’s Edge).
Ability to maintain confidentiality.

Responsibilities

Act as the first point of contact for the Office of Special Events, handling communications, scheduling, and documentation.
Oversee room reservations, guest communications, billing, and record-keeping for Morris House and Belfield.
Coordinate maintenance, repairs, and housekeeping coverage with Facilities and contractors.
Maintain supplies and ensure hospitality standards are consistently met.
Manage budgets, expenses, reimbursements, and revenue collection in Workday.
Purchase and track hospitality, cleaning, and operational supplies.
Plan and execute events at Morris House and Belfield, including vendor coordination, contracts, and logistics.
Serve as on-site event coordinator and assist with guest lodging.
Support efforts to increase bookings and utilization of university venues.
Serve as the primary contact for University Chapel weddings, providing guidance and ensuring compliance with university policies.
Process reimbursements, purchasing, and room reservations in 25Live.
Support the Director of Special Events with university and presidential events.
Supervise student workers and temporary staff.