Special Events & Fundraising Coordinator
About The Position
Lincoln Center’s growing Special Events and Concierge Services Department seeks a dynamic Fundraising and Special Events Coordinator to join their team, which executes 6 major annual fundraising galas and upwards of 60 additional events per year, ranging from small, intimate cocktail parties to events for 800+ attendees. This role supports the Special Events team by providing timely and accurate administrative support for a variety of major projects. The Coordinator will provide unique insight into how the world’s largest performing arts center is run, and we hope that this opportunity serves as a starting point for a career in the arts and/or fundraising. We’re looking for someone whose superpower is attention to detail. In this position, you’ll need to work swiftly, but always with precision.
Requirements
- 1 year of relevant prior work experience
- Must be able to work evening events approximately 60 times per year, plus weekends when needed
- Excellent computer skills including Word, Excel and PowerPoint; database experience and comfort working with various systems is essential.
- Proven ability to thrive in a fast-paced, results-driven environment
- Highly organized and exemplary attention to detail
- Strong work ethic (not phased by repetitive work)
- The ability to handle confidential information with the utmost discretion
- Excellent written and verbal communication skills
- Bachelor’s degree or equivalent combination of education and experience
- Love of the arts
Nice To Haves
- Experience in a cultural organization is a plus
- Experience using a CRM platform like Tessitura is a plus
Responsibilities
- Assist in the full range of day-to-day department operations
- Manage Special Events in-box and respond to gala ticket/table requests and other event inquiries
- Process incoming gifts for the Special Events Department including gala ticket/table requests, donations, and in-kind gifts
- Compile and maintain invitation mailing lists
- Assist with mailings including generating letters, envelopes, thanks you notes, and tax acknowledgments
- Stuff, seal, stamp, mail gala invitations packages
- Facilitate data entry of event responses including address updates and RSVPs
- Conduct donor research and create research documents
- Archive all digital and print event materials
- Process vendor payments and other expenses
- Work with event leads to coordinate table assignments and venue seating
- Assist with set-up and breakdown of events
- Create and update team Monday.com boards
- Update and disseminate internal special calendar and coordinate updates to external calendar and event websites
- Communicate with New York City Special Events groups regarding date checks
- Maintain inventory of event supplies (ticket envelopes, postage, place cards etc.)
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
