Special Events Coordinator

Columbus Hospitality Management•Ocala, FL

About The Position

The Special Events Coordinator plays a key role in supporting the Special Events and Events teams by organizing event details, assisting with logistics, and ensuring seamless communication with clients and internal departments. This position requires creativity, strong organizational skills, and the ability to deliver exceptional event experiences that reflect the prestige of the World Equestrian Center.

Requirements

Associate or Bachelor's degree in Hospitality, Event Management, or related field preferred.
1-3 years of experience in event planning or hospitality; equestrian event experience is a plus.
Strong organizational and multitasking skills with attention to detail.
Excellent communication and interpersonal abilities.
Proficiency in Microsoft Office and event management software.
Flexible schedule, including evenings and weekends.
Valid driver's license required, proof of license upon hire
Must be able to sit and stand for long periods of time.
Ability to type for extended periods of time.
Must be able to walk long distances, including extended periods during events.
Must be able to lift up to 25 lbs.

Nice To Haves

equestrian event experience is a plus.

Responsibilities

Partner with the Special Events Manager to develop and execute innovative event strategies.
Manage all aspects of event planning—from concept to completion—including venue selection, budgeting, logistics, vendor coordination, and promotional efforts.
Create and maintain detailed event timelines to ensure all milestones and deliverables are met.
Design unique and engaging event experiences using creative concepts and industry best practices.
Research and secure sponsorships and partnerships to enhance event offerings.
Oversee event registration and ticketing processes for a smooth guest experience.
Coordinate event staff, volunteers, and vendors to ensure flawless execution.
Monitor event performance metrics (attendance, feedback, ROI) and prepare post-event evaluation reports.
Direct and participate in event setup and teardown activities.
Collaborate with internal departments to estimate staffing, equipment, and material needs for events.
Assist in developing and implementing the annual special events marketing plan.
Generate Banquet Event Orders (BEOs) and diagrams accurately and on time.
Perform other duties as assigned.