Special Events Coordinator - Full-Time

Fontainebleau Las Vegas•Las Vegas, NV

5d•$26

About The Position

The Special Events Coordinator is responsible for assisting with exceptionally luxurious events that evoke the highest level of service while refining our VIP client loyalty and enhancing the timeless elegance of the Fontainebleau. The Coordinator provides administrative support to the Special Events department.

Requirements

Must be at least 21 years of age.
High school diploma or the equivalent required
One (1) year of experience in event coordination and/or event planning, or in a hospitality-related role with a proven track record of strong customer service
Extraordinary attention to detail, while working under tight deadlines
Must have a professional demeanor and remain calm under pressure
Strong multitasking skills and adapt to quickly changing situations
Strong problem-solving skills
Deadline orientated with effective time management skills
Strong communication and interpersonal skills
Must possess a high sense of urgency
Must be detail-oriented and highly organized
This position requires flexibility with work schedule; weekend work is often required.
Proficient in MS Office
Must be willing and able to work a flexible schedule to include holidays, nights, and weekends
Work in a fast-paced, busy, and somewhat stressful environment
Member must be able to qualify for licenses and permits required by federal, state, and local regulations.
Ability to read and interpret documents in English, such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to read and communicate verbally in English.
Written communication skills in English may also be required.
Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
While performing the duties of this job, the Member is regularly required to stand and use hands and fingers to handle or utilize objects, tools, or controls. The Member frequently is required to reach with hands and arms and talk or hear. Specific vision abilities required by this job include close vision and peripheral vision.
The Member must regularly lift and/or move up to 25 pounds, frequently lift and/or move up to 50 pounds, and occasionally lift and/or move up to 100 pounds, and must have the ability to push, pull, reach, bend, twist, stoop, stack, crouch, kneel and balance when performing job duties in varying work areas such as confined spaces.
Member could be exposed to an environment containing unrestricted secondhand tobacco smoke.

Nice To Haves

Experiencing working for a large-scale, luxury resort preferred

Responsibilities

Assist and support the Events Manager on all event coordination
Understand all requirements, expectations and regulations for each event
Coordinate with vendors and partners during the event planning process to ensure all details of each event are in order
Assist with event set-up, tear down, and follow-up processes
Assist with ensuring all specifics related to each event are on-site and/or with partners for the successful execution of each event
Support management with reviewing, writing, proofing, receiving, and distributing brand collateral
Research and input purchase orders for gift ideas, décor concepts, entertainment ideas, emerging artist, and general promotional items
Maintain an updated inventory of all event-related materials and department owned goods
Review proposals and itineraries to ensure accuracy
Assist with executing requirements for décor, entertainment, space and any other event specific needs
Aid with the organization of all tasks related to each event, while being aware of both internal and external deadlines
Maintain accurate event files and expenses and submit final reports in a timely manner
Communicate accurately and effectively with support departments and outside vendors to ensure all event details are known
Attend events and actively assist in overall event supervision and act quickly to resolve issues
Train third-party vendors on event specific SOPs for events as deemed necessary
Temporary or permanent duties and responsibilities may be added to or modified as deemed necessary