Special Events Coordinator/Administrative Assistant

Sentry Management

12d

About The Position

Sentry Management is an industry leader in full-service community association management. Our purpose is to nurture communities we are all proud to call home by putting our communities first, enhancing property values by supporting the board’s endeavors, and improving the lifestyles of residents. Our community managers and support personnel are best-in-class, and we’ve been recognized as a National Top Workplace by USA Today for our engaged, people-centric workplace culture and employee engagement. We are currently seeking a professional and reliable Special Events Coordinator/Administrative Assistant for our an association located in East Orlando, FL. This position is responsible for coordinating, and executing community events, while providing administrative support to ensure smooth HOA operations.

Requirements

Have previous Office or administrative experience
Be professional, organized and self-motivated
Be able to work independently with little supervision
Possess strong written and verbal communication skills
Have a proficiency with Microsoft Office and general computer skills

Responsibilities

Organize all resident activities including events, exercise classes, theme parties, card games, meetups, etc.
Assist in the coordination of and development of new and existing clubs that reflect the interest of the community
Conduct assessments to determinethe activities which the residents would be most interested in participating in.
Manage all areas of special events, games, and entertainment while encouraging participation
Maintain an organized filing methodology
Plan, organize, and execute community events, including at least two social events per month.
Coordinatelogisticssuch as venue setup, catering, entertainment, and resident registration.
Track event budgets and expenses to ensure adherence to budget.
Maintain a calendar of community events and provide regular updates to residents and staff.
Assist with marketing and communication for events via flyers, email notifications, social media, and digital signage.
Organize and provide all decorations for events and maintain inventory of all event accessories.
Coordinate all required staffing and volunteers, delegating duties and responsibilities before, during, and after.
Organize and implement seasonal decorations at Fitness Center.
Assist and support division with general office duties
Create, maintain, and enter information into databases, scan, copy and file documents
Prepare and provide reports, meeting materials, work orders, and other documents
Assist in account setups and onboarding
Provide service and support to customers with inquiries, account information, and other requests
Utilize computer systems to maintain accurate data and organized filing