Special Events Associate

Catholic Charities Community Services•New York, NY

2d•$55,000 - $65,000•Hybrid

About The Position

Summary: We seek to foster a culture of philanthropy within the organization that values our donors. We emphasize the lifetime value of our donors and invest in building long-term relationships. Our donor-centered approach recognizes the needs and priorities of our partners while remaining aligned to our organizational mission and strategic priorities. The Special Events Associate reports to the Special Events Manager. They support the Events team in all aspects of planning and execution of events within the Advancement Department. This includes signature fundraising events, donor cultivation events as well as Catholic Renewal programming.

Requirements

Bachelor’s degree.
Minimum 2-5 years' experience in non-profit fundraising events or in Development for a not-for- profit.
Must be organized, detail oriented, deadline driven and demonstrate follow through on cultivation leads and gift fulfillment.
Excellent organizational skills and attention to detail
Ability to multi-task, juggle multiple projects and multiple and simultaneous deadlines.
Excellent written and verbal communications.
Team player.
Professional manner and strong interpersonal skills.
Able to work in a highly sensitive environment where confidentiality is essential.
Strong computer skills; including Microsoft Office, Excel, Internet research
Able to work extended hours and late nights as dictated by events.
Knowledge of protocol and etiquette standards.

Nice To Haves

Donor management and/or volunteer management experience a plus.
Knowledge of Raiser's Edge CRM a plus.

Responsibilities

Assist Senior Director of Development and Events and Special Events Manager with all special events, including but not limited to fundraising events and donor cultivation events including Annual Gala, Christmas Luncheon, Cardinal’s Open Golf Event, Wine Tastings, donor mass and receptions and silent and live auctions.
Provides administrative support pre and post event, including financial report updates, expense reports, invoice processing, check requests, archiving event materials and correspondence, event storage and inventory, shipping, and pledge follow up.
Manage special events email inbox, voicemail and update guest lists.
Update and track event revenue and expenses.
Communicate directly with donors to confirm donor information, guest list, seating, pledge payments, etc.
Must be comfortable dealing with high-net-worth donors.
Liaise with vendors and order event equipment and materials.
Manage volunteers, staff teams and vendors at events and assist Special Events Manager with production schedules and Run of Show for events.
Drafts correspondence and coordinates mailings.
Prepare and assemble printed materials for events. i.e. invitations, programs, signage, nametags, seating documents.
Liaise with marketing team on printed materials (i.e., schedules, invitations, programs, signage, nametags, seating cards, etc.)
Coordinates solicitation, save the date and invitation mailings.
Assists with on-site event management, production, load-ins and close-down for events.
Collaborates with Operations Team to ensure data is captured in Fundraising Team’s Raiser’s Edge CRM. Use the full capabilities of the Events Module. Ensure mailing lists and attendance are tracked.
Assists with administrative support including preparing and submitting check requests, archiving event materials, event storage and inventory, shipping, and other support as needed.
Other tasks and responsibilities depending on the specific needs of the department.
Liaison with the Senior Director of Development & Events and Special Events Manager on all Catholic Renewal (CR) events and activities. Catholic Renewal is a specialized donor group which fundraises for the Catholic Charities Feeding Our Neighbors Program annually through a series of events including wine tasting, St. Francis Reception, Summer Cocktail reception and Holy Week mass and reception.
Work with the leadership of Catholic Renewal on all events and event materials, including invitations and sponsorship forms, email blasts, weekly meetings and other design materials.
Support the Special Events Manager on CR event logistics including financial records, mailings, invoicing, venue and vendor coordination.
Assist Special Events Manager with maintaining the CR contact list, coordinating email blasts, tracking attendance and donations to all events, and reporting updates back to CR leadership.