Special Events Assistant- Open to Current CSULB Employees Only

The Beach • Long Beach, CA

23h

About The Position

Join the vibrant community at California State University, Long Beach (CSULB)! Located just three miles from the Pacific Ocean, CSULB offers an inspiring workplace and an exceptional Southern California lifestyle. Our 322-acre campus—one of the largest in the CSU system—serves more than 42,000 students and is known for its commitment to student success, innovation, and impactful academic and research initiatives. As a member of the CSULB community, you’ll experience a dynamic environment filled with cultural landmarks, collaborative energy, and opportunities to make a meaningful difference. Work-life balance thrives here. Long Beach blends coastal relaxation with urban vibrancy, offering miles of beaches, year-round sunshine, a thriving arts and food scene, and convenient access to both Los Angeles and Orange County. It’s an ideal place to grow your career while enjoying everything Southern California has to offer. Job Summary Under the leadership of the Assistant Vice President, Administrative Services, the position serves as a resource for all university and non-university sponsored special events. The incumbent participates in the Event Services Office daily operations, which supports all campus events. Assist with event management for Event Services venues, including but not limited to university classrooms and outside space. Assist in the implementation and documentation of policies/procedures related to events that will help university constituents in scheduling, booking, delivering, billing, and calendaring for university events and in support of the Event Services 2028 Olympics activities.

Requirements

• Follows all University policies, procedures, and guidelines including but not limited to safety, civility, information security and non-discrimination policies and procedures.
• Contributes to a positive university experience for each and every student, and assists in achieving the university's commitment to a "vision of excellence."
• General understanding of University policies, services and operations.
• Customer relations experience and commitment.
• Ability to meet deadlines and balance multiple competing priorities.
• Ability to identify and solve standard problems and refer more complex problems to appropriate staff.
• Maintains strict confidentiality and ability to handle potentially sensitive situations.
• Exceptional organizational skills.
• Ability to think creatively and adapt to evolving client situations and needs.
• Proven ability to multi-task with strong ability to plan, prioritize and manage complex projects and meet deadlines wider aggressive time constraints.
• Ability to create and sustain highly effective working relationships.
• Ability to work with a wide variety of individuals and groups and provide outstanding service.
• Interacts with students, staff and clientele with the greatest degree of professionalism: and personal integrity.
• Ability to handle multiple, changing priorities and proactively resolve complex problems as they arise.
• Excellent communication skills and the ability to form and maintain positive relationships, support a culture of mutual respect and effectively collaborate with all levels of the organization.
• Ability to work effectively with a diverse population and value the principles of consultative shared governance.
• Ability to provide direction of other support staff/students at events.
• Skills with Windows, Microsoft Excel, Word, PowerPoint, Canva and other office software preferred
• Ability to communicate with an ethnically and culturally diverse campus community.
• Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.
• Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."
• Equivalent to three years of administrative support experience required.

Nice To Haves

• Bachelor's degree preferred

Responsibilities

• Multi Venue/Outdoor Space/Other Event Services Venues Scheduling Events: Facilitates the use of campus facilities including scheduling, floor plan arrangements, meeting rooms, audio/visual, fees/contracts, support provider requirements etc. for on and off campus clientele.
• Event Services Duties: Assist with consolidated billing procedure, including costing, revenue sharing, payments, deposits, and adjustments (Assist)
• Events System Administration: Works directly with campus constituents to ensure master calendar is accurate and complete; creates processes to support calendar population.

Benefits

• Generous Paid Time Off : Up to 24 vacation days per year (based on employee group and/or service), 14 paid holidays, and 12 sick days annually with unlimited accrual.
• Comprehensive Health Coverage : A variety of medical, dental, and vision plans to suit your needs.
• Retirement Plans : Participation in CalPERS defined benefit plan and access to voluntary savings plans like 403(b), 401(k), and 457.
• Educational Benefits : Tuition fee waivers for employees and eligible dependents.
• Employee Assistance Program (EAP) : Confidential counseling and support services for employees and their families.
• Additional Perks : Access to wellness programs, professional development opportunities, and various insurance options including life, disability, and pet insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level