Special Events and League Liaison Officer

HOUSTON SYMPHONY SOCIETY•Houston, TX

20d•$50,000 - $55,000

About The Position

The Special Events and League Liaison Officer serves as the primary connection between the Houston Symphony and the Houston Symphony League, ensuring strong communication, collaboration, and support between staff and volunteer leadership. This role supports the planning, coordination, and execution of League activities and events, strengthens volunteer engagement, and upholds the mission, values, and goals of the Houston Symphony. In addition, this person also plays a vital role in the Special Events office working on logistics related to the Symphony’s three major fundraising events. The ideal candidate is relationship-focused, highly organized, and passionate about supporting a vibrant community of volunteers who advocate for music education, fundraising, and community engagement.

Requirements

Bachelor’s degree preferred
Outstanding organizational and creative problem-solving skills
Ability to work in a fast-paced environment with changing priorities
Great attention to detail and ability to handle multiple projects while maintaining an outstanding standard of quality and accuracy in completion of job functions
Strong interpersonal skills and ability to maintain diplomacy and tact while interacting with a diverse group of individuals
Excellent written and verbal communication skills
Excellent computer skills
Proficiency in Microsoft Outlook, Microsoft Office, and Canva
Basic experience in Tessitura
Ability to work some evenings and weekends

Nice To Haves

Interest in and knowledge of classical music is a plus

Responsibilities

Serve as main point of contact within Houston Symphony Society (HSS) Staff for Houston Symphony League (HSL) leadership
Contact point for League’s volunteer coordinators regarding HSL opportunities
Serve as liaison between League Board and HSS Finance for all League financial needs
Work with the HSL VP of Membership to track incoming member
Serve as HSS staff liaison at HSL board and membership activities and meetings
Book Houston Symphony musicians for events, following input from HSL
Maintain current information and coordinate updates as necessary for League and HSS volunteering pages on the Houston Symphony’s website
Attend all major League events
Coordinate HSL events in collaboration with HSL event chairs
Track RSVPs, create graphics/communications if needed
Spearhead strategic fundraising priorities for HSL, including Annual Fund support and HSL special projects
Identify HSL members who may be prospects for major gifts and/or planned gifts
Work with HSL President and VP of Volunteers to grow HSL volunteer involvement with Family Concert, Student Concert, and Concert Concierge
Attend performances and donor events as required (This includes Student Concerts, League Events, Concert duty)
Assist with the planning and execution of live, silent, and online auctions in support of the HS major events including soliciting and steward auction items, manage auction software, item tracking, display creation, mobile bidding logistics, and auction-night operations
Assist with planning and execution of galas, donor receptions, cast parties, season launches, backstage tours, and special audience-engagement events
Help create event timelines, run-of-show documents, program scripts, seating charts, and event staffing plans
Assist with venue logistics, décor, catering, A/V needs, and guest flow as needed
Other duties as assigned