Special Assistant to the CEO

Thyme Care•Nashville, TN

8d•$110,000 - $170,000•Onsite

About The Position

As Thyme Care continues to grow rapidly, our CEO’s commitments are expanding in both scale and complexity. We’re looking for a Special Assistant to the CEO who thrives in dynamic environments and is motivated by driving prioritization, operating cadence, and follow-through across the organization. Reporting to the Chief of Staff, you will act as a day-to-day force multiplier for both the CEO and Chief of Staff –helping translate executive priorities into action, maintaining visibility into decisions and commitments, and ensuring the company’s most important work moves forward with clarity and momentum. You’ll run key pieces of the CEO’s operating system -- calendar ownership, communications triage, and follow-through -- so that time and decisions translate into execution, and you’ll take on junior Chief of Staff responsibilities to help drive planning, alignment, and accountability across the leadership team. Success in the role is defined by how effectively you create focus and follow-through across the leadership team and the broader organization. This is a full-time, in-office role based in Nashville, TN, with regular travel alongside the CEO, providing direct exposure to partners, customers, investors and senior leaders across healthcare.

Requirements

Experience: Background in business operations, consulting, program management, strategy, or senior executive support within a fast-paced, high-growth environment.
Executive judgment: Experience working closely with senior leaders on priorities, planning, or operating cadence–not just logistics– using discretion and independent judgement.
Operational rigor: Comfort managing multiple workstreams simultaneously, balancing attention to detail with big-picture priorities.
Executive support mindset: You view administrative excellence as a source of leverage, not limitation, and take pride in running the fundamentals exceptionally well.
Clear communicator: Exceptional written and verbal skills; you represent leadership with professionalism, empathy, and clarity.
Structured problem-solver: Comfortable breaking down ambiguous problems, creating structure, and driving clarity in fast-moving environments.

Responsibilities

Build organizational context: Develop a strong understanding of company strategy, priorities, tradeoffs, and leadership dynamics to inform decision-making prioritization.
Support operating cadence: Help run the rhythm of executive meetings, leadership forums, and planning cycles to ensure discussions lead to clear decisions and owners.
Drive planning and alignment: Prepare materials for leadership meetings, offsites, and key external discussions; capture decisions, synthesize takeaways and ensure follow-through.
Enable CEO special projects: Take point on time-sensitive, ambiguous CEO/Chief of Staff priorities - creating structure, aligning stakeholders and driving workstreams from whiteboard to execution.
Coordinate across functions: Partner with leaders and teams to surface dependencies, remove friction, and keep cross-functional initiatives moving.
Own executive tracking: Maintain visibility into commitments, action items, and deliverables across initiatives–flagging risks, gaps, or delays and driving accountability.
Information triage: Manage inbound communication across email, Slack, phone, and text—responding independently when appropriate and escalating when needed.
Calendar and time management: Own the CEO’s calendar end-to-end, ensuring time allocation reflects company priorities and resolving competing demands with sound judgment.
Meeting and travel logistics: Coordinate complex scheduling, multi-leg travel, and meeting logistics; accompany the CEO to key meetings and events as needed.
Follow-through and accountability: Track decisions and next steps from meetings and conversations, ensuring nothing slips through the cracks.