Speaker Coordinator

Merchant Risk Council

2d•Remote

About The Position

We are looking for a bilingual (Portuguese and English) Speaker Coordinator to support MRC’s upcoming São Paulo event. This is a temporary, part-time position focused on speaker coordination and event execution. The Speaker Coordinator will handle assigned speaker logistics and communications to support a smooth and successful event experience for both speakers and internal teams. This role is limited in scope and duration and is tied specifically to the planning, delivery, and immediate post-event wrap-up of the São Paulo event. The ideal candidate is fluent in both Portuguese and English, with strong communication skills, excellent attention to detail, and experience supporting live and virtual events.

Requirements

Bachelor’s degree in a related field or equivalent experience.
Fluency in Portuguese and English required.
Experience supporting live or virtual events, preferably with speaker coordination.
Strong organizational skills and attention to detail.
Clear written and verbal communication skills.
Comfort with virtual event platforms and basic technical troubleshooting.
Ability to work independently within defined timelines and project scope.
Ability to support limited travel if required for the São Paulo event.

Responsibilities

Support outreach to confirmed and prospective speakers for the São Paulo event, ensuring alignment with session requirements and timelines.
Maintain clear and timely communication with speakers in both English and Portuguese (Spanish a plus), sharing event details, expectations, and preparation guidance.
Coordinate with internal content managers and sponsors to support speaker selection and session alignment.
Facilitate introductions between panelists and moderators and share preparation materials as needed.
Manage speaker communications via email and messaging platforms such as WhatsApp, when appropriate.
Coordinate travel, accommodation, and transportation logistics for São Paulo event speakers, as needed.
Support virtual speaker access to event platforms, including basic troubleshooting and rehearsal scheduling.
Schedule and support prep calls and recording sessions based on speaker availability.
Ensure speakers are prepared and informed of AV and session requirements prior to the event.
Track speaker registrations and access to event platforms.
Collect speaker bios, session descriptions, and presentation materials for event and promotional use.
Support translation and formatting of materials as needed for event platforms and communications.
Review presentation decks for alignment with event guidelines and escalate issues as needed.
Support session recording preparation and post-event organization of materials.
Serve as a point of contact for speakers during the São Paulo event for check-ins, rehearsals, and session coordination.
Support stage and session transitions in coordination with AV and production teams.
Monitor sessions for timing and technical issues and escalate as needed.
Support collection of speaker feedback related to the São Paulo event.
Participate in post-event debrief discussions to share observations and support immediate follow-up actions related to this event.