SP&D Project Coordinator

Starboard Cruise Services•Doral, FL

About The Position

This role provides proactive daily administrative support to the VP, GM RCL & Asia and to the Store Plan & Design (SPD) team by handling crucial administrative tasks to contribute to the overall successful day to day operations of the office. What you’ll be doing: ESSENTIAL DUTIES & RESPONSIBILITIES: Administrative Support: Organizes Microsoft Outlook calendars by actively responding to meeting requests, coordinating with other Assistants Organizes, prioritizes, and summarizes incoming materials, special requests and meetings Coordinates logistics for a variety of meetings, including arranging catering, securing space, and communicating with attendees Coordinates domestic and international travel coordination including air and ground transportation, hotel reservations, security, visas and other travel documentation Processes expense reports and reviews/approves others expense reports with strong knowledge of T&E policies to ensure compliance SP&D Support: Supports Store Planning & Design with administrative support. Creating PO’s, submitting POs for payment in Concur, saving the financial information on correct Team folder Adding all financial back up of CAPEX projects in Smartsheet to keep track of budget. New vendor set-up Generate Boarding requests, cabin requests for the team when needed for projects and ship visits Submit, process, and archive Yard documentation Ensure all SP&D Teams folders are updated with relevant and current project information What we’re looking for: Education and Experience:

Requirements

4 -6 Years of Experience
Associate's Degree Required
Prior Administrative experience
Heavy calendar management experience. Experience booking domestic and international travel
Advanced in Microsoft Outlook, Word, Excel, and PowerPoint
Handles highly confidential and/or sensitive matters with discretion and tact, observing and honoring confidentiality when appropriate
Strong interpersonal communication skills, communicate effectively by actively listening, checking for understanding, adjusting communication content and style to meet diverse stakeholders, and providing timely, helpful information to others
Outstanding communication skills (written and oral)
Ability to create reports, write policies & procedures, and draft correspondence
Master problem solver who has an exceptional ability to prioritize assignments with competing deadlines and follow-through to completion with minimal supervision, as well as the ability to change directions at a moment's notice
Express a “can do” attitude with the mentality that no task is too big or too small. Cares about executing with excellence and takes ownership of outcome of work
Strong sense of urgency and show grace under pressure
Administrative professional who is positive and proactive, and who demonstrates passion and enthusiasm

Responsibilities

Organizes Microsoft Outlook calendars by actively responding to meeting requests, coordinating with other Assistants
Organizes, prioritizes, and summarizes incoming materials, special requests and meetings
Coordinates logistics for a variety of meetings, including arranging catering, securing space, and communicating with attendees
Coordinates domestic and international travel coordination including air and ground transportation, hotel reservations, security, visas and other travel documentation
Processes expense reports and reviews/approves others expense reports with strong knowledge of T&E policies to ensure compliance
Supports Store Planning & Design with administrative support.
Creating PO’s, submitting POs for payment in Concur, saving the financial information on correct Team folder
Adding all financial back up of CAPEX projects in Smartsheet to keep track of budget.
New vendor set-up
Generate Boarding requests, cabin requests for the team when needed for projects and ship visits
Submit, process, and archive Yard documentation
Ensure all SP&D Teams folders are updated with relevant and current project information