Sourcing Administrator

University Hospital, Newark NJ•Newark, NJ

21d

About The Position

The primary duties of the Sourcing Administrator are to research and analyze best methods for the procurement of future projects, to audit and evaluate all pricing, payments, rebates, and commissions on existing contracts, and to produce all contract and spend reports for the Department of Supply Chain Management (SCM).

Requirements

Bachelor’s Degree in Data Analytics, Business Administration, Data Science, or another related field required.
Minimum of two (2) years of experience working in procurement, contract administration and/or data analytics, preferably in the public sector, required.
Must have a solid working knowledge of Microsoft Excel, with an advanced certification preferred.
Must have strong organizational skills, along with excellent communication skills, both written and verbal, along with the ability to create detailed explanations of process analysis.
Must be able to analyze existing data to create processes and determine best practices for increased efficiency within the Supply Chain Management Department.
Equivalent related experience may be substituted for the degree requirement on a year for year basis.

Nice To Haves

Master’s Degree preferred.
Familiarity with Banner and Marketplace financial procurement systems preferred.
Experience in contract auditing and/or contract research preferred.

Responsibilities

Researches and analyzes pricing for prospective procurements and contract purchases based on existing contracts, including making comparisons against national benchmarking data bases (ECRI, Advisory Board, Premier, etc.).
Creates and maintains spreadsheets and databases of healthcare supply and services pricing throughout the country for regularly purchased healthcare‐required goods and services.
Creates and maintains spreadsheets and databases to track and analyze University Hospital spend using Marketplace PO data and Banner invoice data.
Establishes for Purchasing Services the most cost‐efficient method of issuing new procurements ‐ GPOs, federal, state, or local Cooperative Purchasing Contracts, issuance of an RFP or RFQ, or Alternative Procurement.
Researches national public entity bids and proposes new procurement methods, which are different or evolved from those presently used at University Hospital.
Audits tiered‐pricing contracts to confirm that University Hospital is activated on the correct contract tier.
Audits hosted catalog, vendor punch‐out and Marketplace price files to ensure that correct pricing is loaded.
Audits contract purchases to confirm that vendor invoice pricing matches contract price.
Audits payments to ensure that all rebate and commission payments required by existing contracts are correctly paid to University Hospital.
Creates processes and prepares ongoing reports showing savings summaries, analyses, and status reports for SCM initiatives.
Furnishes routine (monthly, quarterly, annual) reports describing planning, accomplishments, issues, future projects, and potential problems in a timely manner to the Sourcing Manager and Executive Director Supply Chain Management.
Maintains open communication lines among all coordinators, senior buyers, buyers, and senior staff.
Assists department Buyers and other University Hospital staff as required in developing procurement strategy and bid documents (RFP, RFQ) for assigned procurements.
Understands and adheres to University Hospital’s compliance standards as they appear in University Hospital's Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy.
Stays abreast of all pertinent federal, to ensure consistency among the technical and professional components of pathology charges.