Software Vendor Manager

Hewlett Packard Enterprise • Frisco, TX

22h • Hybrid

About The Position

Software Vendor Manager This role has been designed as ‘Hybrid’ with an expectation that you will work on average 2 days per week from an HPE office. Who We Are: Hewlett Packard Enterprise is the global edge-to-cloud company advancing the way people live and work. We help companies connect, protect, analyze, and act on their data and applications wherever they live, from edge to cloud, so they can turn insights into outcomes at the speed required to thrive in today’s complex world. Our culture thrives on finding new and better ways to accelerate what’s next. We know varied backgrounds are valued and succeed here. We have the flexibility to manage our work and personal needs. We make bold moves, together, and are a force for good. If you are looking to stretch and grow your career our culture will embrace you. Open up opportunities with HPE. Job Description: You will manage a portfolio of existing or new software vendors, including contract finalizations, renewals, annual budgeting, spending management, and utilization. Partner with Global Procurement organization to ensure that new or renewal contracts are closed on time by participating in internal stakeholder conversations, vendor meetings, negotiations, and contract finalizations. Assist global procurement in running RFP for new purchases. Contributes to the IT and business team's understanding, tracking, and forecasting of software licenses by collaborating with the teams and clearly explaining the software license agreements and management processes and procedures Responsible for issuing vendor purchase orders and resolving invoicing/payment-related matters. Monitor spending against contracts to ensure cost-effective software usage. Collaborate with IT and BU finance to ensure the sourcing is within budget and follow organizational processes. Act as the primary point of contact for assigned software vendors regarding any related issues, including escalations, compliance, audit, and certification-related matters. Assist management in leading, training, and developing employees to understand better and utilize software licensing processes, procedures, and tools. Identify value/ savings opportunities, processes, and best practices to improve SW Vendor Management productivity Analyze spending data of assigned software vendors, work with IT and business stakeholders to understand future growth/optimization opportunities, and participate in a budgeting cycle every year. Establish strategic relationships across the business units and IT leaders to ensure active and early participation in supplier-related matters, including renewals or new purchases. Ability to create effective licensing positions for Tier 1 publishers using SAM tools such as SAM Pro, including but not limited to uploading purchase orders/contracts/entitlements and performing software optimization etc. Thorough understanding of various Tier 1 vendor license models (Microsoft, Oracle, VMware, Microfocus, Adobe, Workday, SFDC, SAP etc.) and the ability to interpret software contracts/EULAs etc. Produce regular reports on vendor performance, cost efficiency, and software utilization. Contributes to the continuous improvement of software licensing processes and procedures in a constructive, measurable manner. Drive significant cost savings and cost avoidance by proactively identifying new opportunities through optimal utilization, avoiding duplicate software using SAM tool. Identify and mitigate risks associated with software vendors, including security risks, contract breaches, and compliance issues. Communicates IT standards and policies to the businesses, functions, geographies, and IT delivery suppliers/partners. Collaborate with legal and compliance teams to ensure all vendor agreements comply with industry standards and legal requirements. Identifies leverage opportunities where IT can provide cost-effective, standard solutions to meet the needs of multiple business/function/geography organizations.

Requirements

• Minimum five years of recent experience in strategic sourcing, procurement, or vendor management, with a focus on software and SaaS commodities
• Hands-on experience in utilizing Software Asset Management tools, SAM-ITAM Certification is preferred
• Bachelor's degree from an accredited college/university in a relevant field is required; MBA or advanced degree from an accredited college/university preferred
• Deep understanding of software trends, commercial models, and industry-specific terminology; proven track record of leading complex sourcing initiatives and contract negotiations
• Excellent negotiation, communication, and stakeholder management skills; ability to analyze market trends, conduct market research, and identify new sources of supply
• Strong project management and organizational skills
• Able to collaborate effectively with cross-functional teams and colleagues globally; experience in coaching and mentoring junior staff members is a plus
• Accountability
• Accountability
• Action Planning
• Active Learning
• Active Listening
• Agile Methodology
• Bias
• Business
• Coaching
• Creativity
• Critical Thinking
• Cybersecurity
• Data Analysis Management
• Data Collection Management (Inactive)
• Data Controls
• Design Thinking
• Development Methodologies
• Empathy
• Follow-Through
• Growth Mindset
• Implementation Methodologies
• Infrastructure Design
• Intellectual Curiosity (Inactive)
• Long Term Planning
• Managing Ambiguity

Responsibilities

• Manage a portfolio of existing or new software vendors, including contract finalizations, renewals, annual budgeting, spending management, and utilization.
• Partner with Global Procurement organization to ensure that new or renewal contracts are closed on time by participating in internal stakeholder conversations, vendor meetings, negotiations, and contract finalizations.
• Assist global procurement in running RFP for new purchases.
• Contributes to the IT and business team's understanding, tracking, and forecasting of software licenses by collaborating with the teams and clearly explaining the software license agreements and management processes and procedures
• Responsible for issuing vendor purchase orders and resolving invoicing/payment-related matters.
• Monitor spending against contracts to ensure cost-effective software usage.
• Collaborate with IT and BU finance to ensure the sourcing is within budget and follow organizational processes.
• Act as the primary point of contact for assigned software vendors regarding any related issues, including escalations, compliance, audit, and certification-related matters.
• Assist management in leading, training, and developing employees to understand better and utilize software licensing processes, procedures, and tools.
• Identify value/ savings opportunities, processes, and best practices to improve SW Vendor Management productivity
• Analyze spending data of assigned software vendors, work with IT and business stakeholders to understand future growth/optimization opportunities, and participate in a budgeting cycle every year.
• Establish strategic relationships across the business units and IT leaders to ensure active and early participation in supplier-related matters, including renewals or new purchases.
• Ability to create effective licensing positions for Tier 1 publishers using SAM tools such as SAM Pro, including but not limited to uploading purchase orders/contracts/entitlements and performing software optimization etc.
• Thorough understanding of various Tier 1 vendor license models (Microsoft, Oracle, VMware, Microfocus, Adobe, Workday, SFDC, SAP etc.) and the ability to interpret software contracts/EULAs etc.
• Produce regular reports on vendor performance, cost efficiency, and software utilization.
• Contributes to the continuous improvement of software licensing processes and procedures in a constructive, measurable manner.
• Drive significant cost savings and cost avoidance by proactively identifying new opportunities through optimal utilization, avoiding duplicate software using SAM tool.
• Identify and mitigate risks associated with software vendors, including security risks, contract breaches, and compliance issues.
• Communicates IT standards and policies to the businesses, functions, geographies, and IT delivery suppliers/partners.
• Collaborate with legal and compliance teams to ensure all vendor agreements comply with industry standards and legal requirements.
• Identifies leverage opportunities where IT can provide cost-effective, standard solutions to meet the needs of multiple business/function/geography organizations.

Benefits

• We strive to provide our team members and their loved ones with a comprehensive suite of benefits that supports their physical, financial and emotional wellbeing.
• We also invest in your career because the better you are, the better we all are. We have specific programs catered to helping you reach any career goals you have — whether you want to become a knowledge expert in your field or apply your skills to another division.
• We are unconditionally inclusive in the way we work and celebrate individual uniqueness. We know varied backgrounds are valued and succeed here. We have the flexibility to manage our work and personal needs. We make bold moves, together, and are a force for good.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level