Sociology- Program Coordinator (Part-Time)

University of Washington Medical Center•Seattle, WA

7d•$46,332 - $61,920

About The Position

The Department of Sociology is seeking a well-rounded, service-oriented, and tech savvy individual with good communication skills, creativity, and energy to support graduate students as they move through the program. The GPA’s role covers the full life-cycle of the Sociology Graduate Program from recruitment, admissions and onboarding, to matriculation and graduation. Join our high performing team and help us provide excellent support to a diverse group of students, faculty, and staff. The Graduate Program Advisor’s responsibilities include on-going program coordination as well as management of four annual processes. Duties include day-to-day oversight of the administrative aspects of the department’s MA/PhD program. This includes coordinating admission, matriculation and in addition, the GPA serves as the liaison with the Graduate School regarding its rules, regulations, procedures that govern many aspects of the graduate student experience. information as they impact graduate students and the Department’s graduate program, and coordinating and assisting with recruitment, admissions, matriculation, and graduation.

Requirements

High school graduation or equivalent and 2 years experience in student services.
Bachelors in Education or related field

Nice To Haves

Familiarity with graduate education (desired)
Knowledge of UW administrative systems (desired)
Experience with databases, advanced Excel, Highly organized
Attention to detail
Patient in interpersonal interactions

Responsibilities

Help students navigate Graduate School and departmental requirements and procedures
Advise students about MA and PhD program requirements
Meet regularly (in-person and via Zoom) with students to answer questions and to discuss plans and goals
Register students for courses and ensured that they are enrolled full-time
Provide administrative support as students establish committees and schedule exams
Conduct degree audits to clear students for graduation
Monitor degree progress and follow-up with students about incomplete and missing grades
Verify and document milestone completion
Maintain up-to-date and accurate student records
Prepare agenda and minutes for the Graduate Program Committee
Attend Graduate School Student Services group meetings
Collaborate with representatives of the Sociology Graduate Association (GSA) on special projects
Update the graduate program section of the departmental website
Order bound copies of all dissertations
Support the department with the TA assignment process
Coordinate with other departments regarding certification and concentration completion
Process students’ applications for research and travel grants
Serve as departmental point of contact with the Graduate School concerning UW awards
Oversee new student entry in all UW systems
Facilitate enrollment in TA preparation courses
Ensure all incoming students have met the requirements to serve at TAs
Connect new students to relevant UW departments
Plan departmental orientation for incoming students
Serve as first contact for prospective students
Explain English language proficiency requirements to non-native English-speaking applicants
Connect applicants to faculty members when appropriate
Coordinate admissions committee meetings and the review process
Prepare applicant files for admissions committee
Plan and manage recruitment weekend event
Send regular updates to admitted students
Monitor admission decisions
Send timely and accurate offer letters under the supervision of the Graduate Program Coordinator
Oversee the Graduate student annual review process
Prepare annual review and funding materials
Provide support to the faculty, DGS, and Graduate Program Committee for the annual review of student progress
Prepare and send final reports for students and faculty