SMS-ADMIN ASSISTANT

Sparrow•Lansing, MI

32d

About The Position

General Purpose of Job: To provide administrative support to the Director of Sparrow Medical Supply and management staff to maximize quality of care and services provided to the customers of Med Supply. Essential Duties: This job description is intended to cover the minimum essential duties assigned on a regular basis. Associates may be asked to perform additional duties as assigned by their leader. Leadership has the right to alter or modify the duties of the position.

Requirements

Valid Driver’s License
Associate degree in business, office administration, or related field and minimum one year of experience of business/secretarial office experience; OR High school diploma or GED and minimum of three years of business/secretarial office experience
Typing 45 wpm.
Demonstrated excellent typing, organizational skills, and ability to take minutes of meetings and meet deadlines.
Extensive computer skills required including keyboarding, word processing, spreadsheet, and database management. Microsoft software experience preferred.
Demonstrated excellent interpersonal/communication skills, verbal and written.
Demonstrated basic filing and organizational skills.
Demonstrated ability to work independently and prioritize workload.
Ability to assure confidentiality regarding sensitive materials.

Nice To Haves

Highly organized preferred

Responsibilities

Performs administrative duties for the Director, including but not limited to, maintaining schedule, word processing, forms design, report preparation, answering phones, composing and forwarding letters and memos, copying and filing.
Maintains SMS Policies and Procedures manuals, including Right to Know/MSDS, and Exposure & Infection Control.
Assists in preparing and maintaining contracts/BTRW’s
Prepare and update Medicare applications for all locations.
Assists in opening and distributing mail and routes facsimiles via electronic fax router to proper destinations in a timely manner.
Assists with in-service record maintenance to ensure appropriate and timely training for all Caregivers.
Creates forms, spreadsheets, and presentations as necessary. Maintains forms generated by Sparrow Medical Supply (SMS) and Human Resource policies specific to SMS.
Schedule all monthly and weekly meetings for management team & necessary leaders.
Maintains Caregiver working files and conducts SMS new hire orientation.
Provides administrative support to Human Resources office by processing human resources information and paperwork, payroll information and Caregiver records. Provides support in the hiring process; including setting up interviews, processing new hire paperwork, verifying proper licenses/certifications.
Provides customer service for caregivers with general questions regarding compensation and benefit issues, Sparrow Human Resources Policies and SMS Policies.
Provides administrative support to Human Resources office by processing human resources information and paperwork, payroll information and associate records. Provides support in the termination process of each caregiver; including exit interviews and processing termination paperwork
Order and track SMS uniform needs.
Order all necessary office supplies.
Process department timesheets when manager or supervisor is absent.
Schedule and organize ISO accreditation visits
Organizes staff functions and events.
Orders and picks ups up all catering for events.
Input and track monthly patient satisfaction spreadsheets
Processes multiple tasks at one time while responding appropriately to continuous interruptions. Ensures deadlines are met.
Manage time off slips. Maintains online vacation and conference room schedule.
Order flowers for caregivers that fall under our bereavement policy
Adheres to Corporate Compliance Polices, including but not limited to, current Medicare guidelines.