Site Infrastructure Admin & ODMS Coordinator

Dow•Hahnville, LA

About The Position

Diamond Infrastructure Solutions is seeking our next Site Infrastructure Admin & ODMS Coordinator to support St. Charles Operations in Hahnville, LA. This role will be the Administrative Specialist for Infrastructure and ES&S providing general administrative support the leaders and department. In addition, the role will be the ODMS Coordinator for Site Infrastructure, ES&S, and SIM Maintenance departments. You exercise discretion and independent judgement in managing flow of work. This role requires full proficiency gained through job-related training and on-the-job experience to perform a range of tasks under limited supervision. In addition, the role will be the ODMS Coordinator for Site Infrastructure, ES&S, and SIM Maintenance departments.

Requirements

A minimum of a High School diploma or GED equivalent.
At least 3 years of experience in a professional business role, such as administrative assistant, project coordinator, event coordinator, project management, administrative role within the military, or similar type role.
Experience with all Microsoft Office applications (Word, Excel, PowerPoint and Outlook).
Must possess a TWIC card or be eligible to obtain a TWIC card. For information on TWIC eligibility requirements, please see: https://www.tsa.gov/for-industry/twic (If unable to access link, copy and paste in your browser).
A minimum requirement for this U.S. based position is the ability to work legally in the United States. No visa sponsorship/support is available for this position, including for any type of U.S. permanent residency (green card) process.

Responsibilities

Provide a wide variety of professional administrative support under limited direction to leaders, colleagues or groups in the organization.
Competent in scheduling meetings, booking conference rooms, ordering food/drink, and managing the visitor process.
May attend meetings to assist with presenting materials or taking notes.
Complete expense reports for self and others and submit on behalf of leader and/or team.
Monitor and track expenses against budgets; resolve discrepancies and provide reports to cost center owner or budget manager.
Demonstrate good problem-solving skills.
Capable of prioritizing competing requests successfully and multi-tasking.
Demonstrate comfort and skill when using technology.
Strong organization and time management skills.
Good planning skills and ability to anticipate needed resources.
Able to adapt to change.
Good team player and a fixer.
Help troubleshoot issues and serve as a point person for questions or guidance.
May act as department focal point with external vendors, service providers, etc.
Maintain and add documents into SharePoint sites and Teams.
Act as the technical office equipment focal point to enable daily effectiveness.
Teach and coach others how to use standard office equipment and software systems.
Maintain documents and records in accordance with company guidelines.
Engage in onboarding of new employees and contractors into the plant/department.
Lead overall ODMS "maintain" efforts for the business in the department.
Coordinate and work with other ODMS support and implementation roles to "implement" and "maintain" the ODMS. Specifically owning the WebEDMS, and MOC tools.
Act as the organization subject matter expert for the overall management system.

Benefits

We invest in you. Diamond Infrastructure Solutions invests in total rewards programs to help you manage all aspects of you: your pay, your health, your life, your future, and your career.
You bring your background, talent, and perspective to work every day. Dow rewards that commitment by investing in your total wellbeing.
Vibrant network of Employee Resource Groups (ERGs) designed to foster inclusion and belonging. With ten ERGs spanning diverse interests and identities, there’s a group for everyone. Employees are encouraged to join and actively participate.
Equitable and market-competitive base pay and bonus opportunity across our global markets, along with locally relevant incentives.
Benefits and programs to support your physical, mental, financial, and social well-being, to help you get the care you need...when you need it.
Competitive retirement program that may include company-provided benefits, savings opportunities, financial planning, and educational resources to help you achieve your long term financial-goals.
Employee stock purchase programs (availability varies depending on location).
Student Debt Retirement Savings Match Program (U.S. only). Dow will take the value of monthly student debt payments and apply them as if they are contributions to the Employees’ Savings Plan (401(k)), helping employees reach the Company match.
Robust medical and life insurance packages that offer a variety of coverage options to meet your individual needs. Travel insurance is also available in certain countries/locations.
Opportunities to learn and grow through training and mentoring, work experiences, community involvement and team building.
Workplace culture empowering role-based flexibility to maximize personal productivity and balance personal needs.
Competitive yearly vacation allowance.
Paid time off for new parents (birthing and non-birthing, including adoptive and foster parents).
Paid time off to care for family members who are sick or injured.
Paid time off to support volunteering and Employee Resource Group’s (ERG) participation.
Wellbeing Portal for all Dow employees, our one-stop shop to promote wellbeing, empowering employees to take ownership of their entire wellbeing journey.
On-site fitness facilities to help stay healthy and active (availability varies depending on location).
Employee discounts for online shopping, cinema tickets, gym memberships and more.
Additionally, some of our locations might offer:
Transportation allowance (availability varies depending on location)
Meal subsidiaries/vouchers (availability varies depending on location)
Carbon-neutral transportation incentives e.g. bike to work (availability varies depending on location)