Site Coordinator

TOGETHER!•Tumwater, WA

9d•$26 - $30•Onsite

About The Position

The Club House Site Coordinator works with the Program Director to oversee and manage the day-to-day operations of the Club House program at a Middle or Elementary School program site within North Thurston Public Schools. This role works directly with students, guiding homework help, academic activities, enrichment activities, physical fitness activities, youth leadership development, small-group student meetings, snack, and other activities. Additionally, The Site Coordinator provides direct supervision to Program Facilitators at site and collaborates with staff to organize & compile site lesson plans, schedules, donations, and participation in trainings with a commitment to learn and follow strategies as defined in the national Youth Program Quality Initiative (YPQI) or other program quality initiatives as directed by OSPI funding.

Requirements

High School Diploma
3+ Years of K-12 education and youth programming experience, including at least 1 year of supervisory experience.
Current First Aid and/or CPR certification, to be completed within 90 days of hire.
Valid Driver’s License
Liability Insurance
Strong organizational, analytical, and problem-solving skills, with the ability to manage multiple priorities, meet deadlines, and perform effectively in a dynamic environment.
Strong written and verbal communication skills, including the ability to communicate clearly, professionally, and effectively with staff, partners, stakeholders, and program participants.
Strong understanding of workplace professionalism and non-discrimination practices, including appropriate handling of sensitive or personnel-related matters and adherence to equitable workplace standards.
Strong professional conflict management skills, including the ability to navigate disagreements respectfully, maintain professionalism in high-stress situations, and escalate concerns appropriately when necessary.
High level of independence and self-direction, with strong follow-through, accountability, and the ability to contribute effectively within a collaborative team environment.
Strong proficiency in Microsoft Office and general computer applications, with the ability to quickly learn, adapt to, and effectively utilize new systems and technologies.
Demonstrated commitment to equity, inclusion, and systems change, with an understanding of systemic oppression and structural inequities and the ability to apply this awareness in professional practice.
Ability to represent TOGETHER! professionally, contributing positively to relationships with partners, stakeholders, community members, and program participants while upholding the organization’s mission and values.

Nice To Haves

Bachelor’s Degree in Education, Social Work, Social Sciences, Public Health, Human Services or a closely related field.
Bilingual – Spanish/English
Commitment to TOGETHER!’s values of equity, systems change, and community.
Commitment to youth development, family support, and community partnership philosophies of TOGETHER!.
Demonstrated commitment to inclusion, social & racial justice.
Commitment and ability to work with children, youth, and adults with a variety of needs and from socially, racially, culturally, and economically diverse populations.
Commitment and ability to support and mentor youth in a positive manner.
Serve as a steward of the TOGETHER! brand and understand your role in protecting and growing the reputation and results of the organization and greater network.
Contribute to shared and measurable goals for the common good.
Ensure sound health and safety measures are practiced.
Proactively contribute to agency-wide goals, projects and events.
Maintain open and effective communication with agency staff, partners, community members and program participants.
Actively foster and maintain a creative, collaborative, healthy, engaged, and supportive workplace culture.

Responsibilities

Manage and oversee day-to-day operations of the Club House program at the assigned school site
Ensure compliance with school district, TOGETHER!, and 21st Century Community Learning Centers (21st CCLC) policies, procedures, and grant requirements
Participate in Youth Program Quality (YPQ) self-assessments, goal setting, and program evaluation activities
Collect and report required program data in coordination with the Program Director
Recruit participants and ensure average daily attendance targets are met
Oversee student registration, enrollment, and communication with families
Establish and maintain partnerships with community-based organizations, public agencies, universities, and local partners
Purchase food and program supplies; complete credit card reconciliation and reporting
Network with local organizations to build partnerships and secure resources
Supervise and manage site staff, volunteers, and overall student environment at the site
Maintain consistent communication with staff, Program Director, school personnel, families, and partners
Identify, recruit, and train volunteers, parent liaisons, and community partners
Provide mentorship and guidance to facilitators on lesson planning, activity delivery, and classroom management
Delegate and oversee administrative tasks such as: Volunteer recruitment and tracking hours Donation tracking and documentation Creating thank-you communications for volunteers and donors
Support Program Director with additional projects and program initiatives
Model and enforce professional conduct standards (attendance, boundaries, communication, etc.)
Provide direct supervision of students during all program components, including: Mealtime Homework support Enrichment activities Recreation Transitions
Proactively engage with students to create a safe, inclusive, and supportive environment
Ensure delivery of high-quality program services for enrolled children and families
Prepare and support staff in developing lesson plans for academic and enrichment activities
Compile weekly lesson plans, supply lists, and create site calendars
Implement family engagement activities, services, and events
Ensure consistent implementation of student and program evaluation activities
Demonstrate strong problem-solving and crisis management for student and staff-related issues