Site Compliance Manager - ARCHES Sheltering

Mid-Willamette Valley Community Action Agency • Salem, OR

1d • Onsite

About The Position

The Site Compliance Manager is responsible for ensuring compliance with grants and federal and state regulations, as well as state and program policies. This position oversees data collection, analysis, and reporting. Responsible for investigating workplace incidents, tracking completion of all required services, and analyzing data to identify concerns and trends for the purpose of program improvement.

Requirements

• Bachelor's degree in business, Organizational Management/Leadership, Analytics, or a related field.
• Four years of experience in Law Enforcement, conducting investigations, safety and compliance, or a related field.
• Equivalent combination of education and experience may be considered.
• Driver qualifications are required for this position.
• Valid driver license.
• Insured vehicle available for use on the job.
• Satisfactory drive record for the previous three years.
• Candidate must pass a comprehensive MWVCAA background screening prior to employment.
• Candidate must pass Oregon Department of Human Services criminal background check.
• Candidate must pass pre-employment and random drug/alcohol screenings.
• CPR/First Aid Certification is required within the first 30 days of hire.
• Possess advanced computer Proficient in Microsoft Word, Excel and Outlook, database software, online tools, and video conference platforms.
• Strong communication skills related to presenting information to management, public groups, and Agency staff.
• Ability to effectively present information and trainings to diverse groups.
• Ability to comprehend, and analyze scientific/technical journals, financial reports, and legal documents.
• Proficient in composing and presenting technical documents.

Nice To Haves

• Experience with data analysis and identifying trends preferred.
• Experience presenting trainings related to compliance preferred.

Responsibilities

• Investigates workplace incidents, accidents, near misses, safety violations, and employee violations of company policies.
• Works in partnership with CPO when complaints or concerns are identified, to determine whether an investigation is warranted.
• Gathers evidence, reviews relevant documentation, and interviews witnesses as necessary.
• Prepares clear, detailed reports with findings and recommendations to support corrective actions, disciplinary measures if applicable, and strategies to prevent recurrence.
• Ensures all investigations are conducted in accordance with organizational policies and legal requirements.
• Informs CPO of concerns, trends, or gaps identified through data analysis.
• Serves as point of contact for Human Resources regarding investigations as necessary.
• Seeks out solutions in an effort to prevent recurring issues.
• Identifies and coordinates additional training needed to mitigate workplace issues and improve staff safety and compliance, as needed.
• Retains and records documentation of investigations on a spreadsheet.
• Meets with the leadership team to debrief, collect written documentation, and report findings to the director's team for recommendations.
• Responds to client complaints. Collects pertinent information and escalates issues to CPO as needed.
• Pursues Program Critical Strategic Goals: embraces the mission and philosophy of Trauma Informed Care, Motivational Interviewing, recovery, client-centered services, Coordinated Assessment, and Harm Reduction strategies.
• Creates and implements a monitoring system that tracks the completion of all required services, including the distribution and follow up to monitoring reports.
• Annually coordinates policy and procedure updates and the distribution of updates.
• Provides data to CPO for reporting to the Board of Directors, and to be utilized in grant applications.
• Collaborates with the CPO to create program improvement plans where necessary.
• Collaborates with leadership in planning programs to establish both short- and long-term goals and objectives.
• Facilitates periodic review and discussion with Management team on goal progress for long and short-term goals.
• Consistent punctuality and reliable attendance are essential requirements for this role.
• Ability to work effectively and maintain positive, professional relationships with team members and clients.
• Exercises judgment in determining priority of day-to-day job tasks.

What This Job Offers

• Career Level: Mid Level