Site Administrator - Solar

RES•Hereford, TX

1d•Onsite

About The Position

We are committed to building a workplace where everyone feels heard and respected, and extending our culture of care so that every individual can reach their full potential. We want you to have a sense of belonging and feel valued for your contributions and the perspectives you bring. This role involves Administrative Assistant responsibilities supporting site staff and will last for the duration of the specific project.

Requirements

HS Diploma or GED required
1-3 years office experience
A valid driver's license is required
Advanced level of knowledge with: Communication
Advanced level of knowledge with: Relationship building
Advanced level of knowledge with: MS Office (Excel, Word, Outlook, etc.)
Advanced level of knowledge with: Multi-task and prioritize work
Advanced level of knowledge with: Organizational skills
Advanced level of knowledge with: Attention to details
Advanced level of knowledge with: High level of accuracy
Advanced level of knowledge with: Office procedures
Advanced level of knowledge with: Following directions
Advanced level of knowledge with: Research skills
Advanced level of knowledge with: Multi-tasks
Advanced level of knowledge with: Work independently and in groups
Intermediate level of knowledge in: Recordkeeping
Intermediate level of knowledge in: Document tracking
Intermediate level of knowledge in: Timekeeping hiring forms
Basic level of knowledge in: I-9 completion
Must be able to work professionally with clients, vendors, employees, managers and supervisors
Regular attendance is an essential requirement of the job
Candidates will be required to pass a pre-employment background investigation and drug test as a condition of employment

Nice To Haves

Some college preferred

Responsibilities

Assists Project Manager, site management, staff, customers, vendors and walk-ins as needed
Take minutes for meetings as required
Supports field employees by contacting corporate resources for issue resolution
Assists and supplies data as requested
Answers multi-line telephone using proper telephone etiquette in a professional manner
Administers project documentation and filing systems using company guidelines
Reviews employee timesheets, enters into timekeeping system accurately and according to Payroll processing deadlines
Enters and keeps utility locate request tickets current as assigned for the duration of the project
Ensures that all paperwork for new employees or transitioning employees is fully completed and submitted to HR within deadlines
Enters expense claim reports and ensures that proper documentation is sent to Payroll
Ensures that DOT paperwork is complete and submitted to RES DOT weekly (scan/email and FedEx originals)
Assists with issuing POs, vendor issues, matching invoices to POs/Requisitions, receiving invoices against POs as needed
Supports internal office processes and company policies
Files safety paperwork and uploads to Aconex using assigned naming conventions according to type of document
Creates and updates ad hoc spreadsheets and documents, tracks data as assigned by Supervisors
Orders office/kitchen supplies and stocks them
Sends/receives FedEx and USPS mail and distributes
Assists in planning and organizing site events/activities
Recognizes issues requiring action and takes initiative to resolve/report while working with minimal supervision
Stays current with professional and industrial best practices
Occasional travel to airport in personal vehicle
Responsible to ensure SAFETY requirements met
Must be able to work professionally with clients, vendors, employees, managers and supervisors
Regular attendance is an essential requirement of the job
Follow any other job-related duties/functions requested by the supervisor or onsite supervisors