Site Administrator

TransPerfect•El Paso, TX

About The Position

TransPerfect Is More Than Just a Job… Our greatest asset is our people, and nothing is more important to us than ensuring that everyone knows that. Each of our 100+ offices has its own individual identity, and each also has its own unique rewards. Position Summary: The position of Site Administrator is responsible for coordinating the day-to-day operations of the facility to support all business units and will manage daily transactions of the global Access Control System.

Requirements

Minimum of 1-year administrative experience
Excellent organizational, planning, and time management skills
Excellent computer skills; basic math and financial skills for reporting and evaluation
Proficient in MS office
Must be adaptable, be able to multi-task and prioritize deadlines
A friendly disposition
Excellent written and verbal English communication skills
Ability to independently troubleshoot and drive issues to resolution
Must possess excellent customer service skills and a willingness to be helpful
Experience in guest services or in a client-facing role
Ability to maintain professionalism in all situations

Responsibilities

Welcomes guests by greeting them in person; responds to inquiries; announces visitors.
Answers, transfers/directs all incoming calls; takes phone messages as appropriate.
Remains current with visitor and event information; responds to inquiries
Processes all in-coming mail for the organization per protocol and delivers as required
Requires ability to work flexible and extended hours, including nights, weekends, and holidays, in addition to normal business hours as required
Provide administrative support to Site Director(s), including typing correspondence, maintaining the calendar, making travel arrangements, compiling expense reports, and monitoring of contract compliance for the facility, including ensuring compliance.
Perform general administrative functions, including faxing, photocopying, mail distribution, bulk mailings, purchase requests, check requests, and other administrative duties as assigned.
Assist with various event-related duties as needed.
Act as a point of contact for equipment/services/operations issues in the facility and coordinate with facilities liaison to resolve issues, including obtaining event planning authorization.
Maintain the Access Control cards and Access Levels for the global Access Control system.
Interact with global managers to maintain and report Access Control issues
Remains current with emergency protocols related to visitors, call handling, and notifications to Security and Safety Compliance - security badges, office keys, access to Mothers room, Health and Safety protocol issues, (i.e. masks), etc.
Directs job applicants and administration of related documents under the direction of human resources/ recruiting department
Other duties and projects as assigned