Site Administrator III

Chugach Government Solutions•San Diego, CA

5d•Onsite

About The Position

Under direction of the Project Manager, the incumbent will provide daily administrative and program support. Incumbent receives and evaluates work orders and requests, investigates requests or problems where appropriate, and establishes priorities. Interacts professionally with contractors, vendors and corporate staff members, maintains effective working relationships in cooperation with the Chugach management team to meet client objectives. The incumbent will also keep the supervisors apprised of unique situations and problems encountered. The individual will provide direct administrative support to the Task Order Manager and the subordinate staff as required, and will prepare reports, summaries and, and replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc. with little or no direction and will verify statistical reports for accuracy and completeness.

Requirements

Minimum Three years of experience in administrative and office duties.
Proficiency in managing data in the USMC Maximo system.
Working knowledge in Microsoft Programs, including but not limited to: Word, Power Point, Excel and Access or equivalent software program.
Must have excellent communication skills, both oral and written.
Must have excellent organizational skills.
Mature judgment and ability to work with little or no supervision.
Must possess a High School Diploma or equivalent.
United States Citizen or eligible to work in the United States.
Must be able to read, write and speak English fluently.
Valid State Driver’s license with acceptable driving record.
Must be able to operate all office equipment such as telephones, copy machines, fax, printers, and computers.

Nice To Haves

Office management experience.
Understanding of Government Contracts, procurement, correspondence, reports, and records.
Associate degree.

Responsibilities

Able to do variety of tasks in a single day across multiple task orders.
Provide support in CEMS to set up and maintain vendor accounts for the BSSC Contract, including receiving/processing invoices.
Shall maintain repair, maintenance and alteration data and warranty records and enter the data in USMC MAXIMO prior to the end of each workday.
Complete a monthly summary of completed trouble calls and enter data in USMC MAXIMO.
Plan, organize work, and meet all deadlines.
Originate necessary documents, forms, reports, etc. and to query various computer work systems to extract information concerning projects, materials, or services.
Make arrangements for meetings, attend meetings as necessary, and report on the proceedings.
Ensure timely submission of required reports to the customer.
Utilize a module of an automated work management system to perform duties that interface with the other key users of the same system.
Willing to work days, evenings, and nights, overtime, weekends, and holidays as required.
Ensure proper housekeeping practices are strictly observed.
Perform other duties as assigned by supervision.
Accountable for meeting safety performance standards and completing all work safely.
Responsible for the timely reporting of accidents, injuries, “near miss” and hazardous situations.