Site Administrator EHS

NORTHERN KENTUCKY COMMUNITY ACTION COMMISSION INC•Newport, KY

5d•$22

About The Position

Serves as the administrator for the Head Start Center ensuring compliance of case management, childcare billing, and data entry with all Head Start Performance Standards and state licensing regulations related to program governance, ERSEA, health, family and community engagement, disabilities, and transition services. Serves as the communication liaison for all center operations.

Requirements

Bachelor’s degree preferred; minimum of an associate degree in ECE or related field with three years of experience in childcare or a preschool setting.
Must comply with the background check requirements outline by the Office of Head Start and Kentucky childcare licensing.
Must have a valid Driver’s License and reliable transportation.
Must have an initial physical exam including a negative TB skin test; TB skin test and physical exam as required thereafter.
Should have telephone to communicate with center and central office to perform job duties.
Must not have been convicted of a sex crime, child abuse and/or neglect.
Must have a minimum of 15 additional hours of training within three months of employment.
Ability to stand, walk, or run after young children for extended periods (100% of the time).
Capacity to lift and/or carry up to 10 lbs. occasionally (10% of the time).
Ability to sit, read, and input data on a computer for prolonged periods (up to 75% of the time).
Provide reasonable accommodations as needed, in compliance with ADA standards.

Nice To Haves

Preference is given to current staff, a Head Start parent, or regular volunteer.
An understanding of the community and its resources is desirable.

Responsibilities

Assists with the completion of paperwork and data entry necessary for enrollment, health, and other required components of Head Start Performance Standards and local licensing regulations.
Maintains all records pertinent to the position (i.e. community resource list, child data, personnel records, etc.).
Coordinates with the Mobility Coach and EHS-CCP staff to organize parent engagement events/activities to involve parents in their child’s education and promote positive parenting skills.
Conducts weekly monitoring visits at EHS-CCP partner sites to ensure ongoing compliance with program requirements. Provides follow-up and reinforces Head Start requirements as needed.
Oversees billing for childcare subsidy (CCAP) and EHS-CCP monthly stipends.
Assists in implementing enrollment, medical, dental, and mental health components of the program. Collaborates with parents to promote children’s health and wellbeing by providing medical, oral, nutrition, mental health, and education support services.
Will provide classroom coverage and breaks, as needed.
Assists the management team in training new staff in accordance with the Training and Technical Assistance plan.
Supports teaching staff to implement positive behavior strategies, curriculum, and effective teaching practices.
Assists the Mobility Coach to conduct and enter child health and development screenings, as needed.
Takes inventory and procures adequate supplies for the center and is responsible for all center equipment.
Responsible for ordering supplies that enhance partner quality (i.e. diapers, wipes, materials to support the curriculum, etc.) in accordance with the agency’s purchasing procedures.
Coordinates with the Mobility Coach and management team to ensure full implementation of high-quality nutrition (USDA), education, mental health/disability, social services/parent involvement and health services to help the child reach their full potential.
Communicates and documents information shared with parents and other appropriate professionals in written and oral form.
Responsible for generating non-Federal (in-kind) match for Early Head Start. Encourages, trains and supports parent and community volunteers.
Immediately reports all accidents/incidents/emergencies to the Senior Director of Education.
Maintains all safety inspections (i.e. fire alarm, fire extinguisher, fire marshal, health department, etc.), safety drills (i.e. tornado, fire, earthquake, and lockdown), safety checklists, and other pertinent center records for EHS partners and uploads documentation to ChildPlus.
Offers technical assistance to EHS-CCP parent committees and conducts parent meetings each month in partnership with center directors.
Participates in all training sessions and professional development.
Assists in recruiting center participants.
Follows all Head Start Program Performance Standards regarding child attendance.
Ensures a direct line of communication with center staff and families and mobility coaches.
Acts as a liaison between the Senior Director of Education and EHS partners.
Adheres to and fully understands the confidentiality procedures.
Performs other duties, as assigned, to ensure the safety and welfare of children, staff, and families.