Site Admin I
About The Position
Overview Provide administrative support to the on-site project management team and site-based employees Responsibilities Administrative/Office: Serve as receptionist with duties to include answering phones, greeting visitors, handling incoming and outgoing mail, copying and scanning Assist with onboarding of employees, including validating assigned paperwork is complete, collecting and verifying I-9 documentation, and participating in new hire orientation Maintain tracking and reporting spreadsheets needed for the project Maintain site roster and time off calendar Assist with project set-up activities, including but not limited to setting up office contacts and services Assist users with logging into company software accounts Order and maintain an adequate amount of office supplies Maintain a clean and organized office throughout the duration project Participate in daily internal management meetings, taking meeting minutes as needed Cross-train with other administrative positions on-site, (if applicable) to serve as back-up All other duties as assigned Accounting/Payroll: Responsible for leading daily timesheet audits, notifying management of errors, and assisting with the correction process for craft payroll to ensure accuracy Reconcile purchase card statements monthly Employee Relations: Assist employees with questions related to benefits, training, payroll, timesheets, time off requests, and employee record updates Assist with equipment questions (scanner, copy machine, etc.) Safety: Be a Champion of the organizations Safety culture Assist the Site Safety Coordinator as needed
Requirements
- 1-3 years+ experience in administrative support position
- Take reasonable care of your own and others health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward Wanzek's Zero Injury principles
- Proficient in Microsoft Word, Excel, PowerPoint, SharePoint, and Outlook
- Strong verbal and written communication skills
- Must be highly organized and able to multi-task
Responsibilities
- Serve as receptionist with duties to include answering phones, greeting visitors, handling incoming and outgoing mail, copying and scanning
- Assist with onboarding of employees, including validating assigned paperwork is complete, collecting and verifying I-9 documentation, and participating in new hire orientation
- Maintain tracking and reporting spreadsheets needed for the project
- Maintain site roster and time off calendar
- Assist with project set-up activities, including but not limited to setting up office contacts and services
- Assist users with logging into company software accounts
- Order and maintain an adequate amount of office supplies
- Maintain a clean and organized office throughout the duration project
- Participate in daily internal management meetings, taking meeting minutes as needed
- Cross-train with other administrative positions on-site, (if applicable) to serve as back-up
- Responsible for leading daily timesheet audits, notifying management of errors, and assisting with the correction process for craft payroll to ensure accuracy
- Reconcile purchase card statements monthly
- Assist employees with questions related to benefits, training, payroll, timesheets, time off requests, and employee record updates
- Assist with equipment questions (scanner, copy machine, etc.)
- Be a Champion of the organizations Safety culture
- Assist the Site Safety Coordinator as needed
Benefits
- Compensation: $22.00-$24.00/ hourly, commensurate with experience
- Competitive pay with ongoing performance review and merit increase
- 401(k) with company match & Employee Stock Purchase Plan (ESPP)
- Flexible spending account (Healthcare & Dependent care)
- Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
- Diabetes Management, Telehealth Coverage, Prescription Drug Plan
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
5,001-10,000 employees
