SIM Personnel Coordinator

City of New York•New York City, NY

10d

About The Position

In order to be considered for this position candidate must be serving permanently in the title of Administrative Manager, or reachable on DOT's promotion list The Department of Transportations (DOT) mission is to provide for the safe, efficient, and environmentally responsible movement of people and goods in the City of New York and to maintain and enhance the transportation infrastructure crucial to the economic vitality and quality of life of our primary customers, City residents. DOT is an equal opportunity employer, committed to recruiting and maintaining a diverse workforce in an open and inclusive environment. The Division of Sidewalk & Inspection Management seeks to hire a permanent Administrative Manager that will report to Division's Director or Personnel. While maintaining confidentiality, the daily responsibilities will include, but not be limited to: Job Postings – meet with Hiring Managers to determine their need, recommend appropriate titles; research civil service guidelines and titles; ensure there is an appropriate budget allocation; review, edit and prepare justifications and job postings for approval. Review and edit interview questions as needed and work with staff members to ensure that candidates selected are qualified and that all approvals are received before interviews are conducted. Assist DOT’s Human Resources (DOT HR) with civil service list calls (eligibility, hiring pools and appointments). Job offers – make offers to the selected candidates. New Hire and Promotional paperwork preparation – gather and prepare all the pertinent information for review and preparation of PRF forms for submission to the Deputy Commissioner, division’s Director or Personnel and DOT’s HR. Prepare managerial position description packages Oversee staff responsible for tracking and maintaining the Division’s Performance Evaluation process, Violation Tracking, scheduling interviews, managing the temporary staff & College Aide recruitment and roster; DCAS liaison regarding civil service reviews and panel and DOT HR liaison for verification matters. The selected candidate will also assist with staff on boarding; review and enter information in the org chart portal; respond to Division employees emails and phone calls regarding personnel related matters and confidential career related inquiries and maintain accurate records related to vacancies. In the absence of the Director, fulfills their functions. ADM MANAGER-NON-MGRL FRM M1/M2 - 1002C

Requirements

A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
Education and/or experience equivalent to "1", "2" or "3" above. However, all candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described in "1", "2" or "3" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Responsibilities

Meet with Hiring Managers to determine their need, recommend appropriate titles
Research civil service guidelines and titles
Ensure there is an appropriate budget allocation
Review, edit and prepare justifications and job postings for approval
Review and edit interview questions as needed
Work with staff members to ensure that candidates selected are qualified and that all approvals are received before interviews are conducted
Assist DOT’s Human Resources (DOT HR) with civil service list calls (eligibility, hiring pools and appointments)
Make offers to the selected candidates
Gather and prepare all the pertinent information for review and preparation of PRF forms for submission to the Deputy Commissioner, division’s Director or Personnel and DOT’s HR
Prepare managerial position description packages
Oversee staff responsible for tracking and maintaining the Division’s Performance Evaluation process, Violation Tracking, scheduling interviews, managing the temporary staff & College Aide recruitment and roster
DCAS liaison regarding civil service reviews and panel and DOT HR liaison for verification matters
Assist with staff on boarding
Review and enter information in the org chart portal
Respond to Division employees emails and phone calls regarding personnel related matters and confidential career related inquiries
Maintain accurate records related to vacancies
In the absence of the Director, fulfills their functions