Personnel Coordinator

City of New York•New York City, NY

About The Position

TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF ADMINISTRATIVE MANAGER, OR BE REACHABLE ON THE ADMINISTRATIVE MANAGER CIVIL SERVICE LIST. The Traffic Operations Division plays a significant role in managing the City's transportation infrastructure, which includes oversight of 14,000 signalized intersections, over 350,000 street lights, the Traffic Management Center, approximately 90,000 on-street parking spaces, off-street parking facilities, the Park NYC payment app, and Automated Camera Enforcement programs. The Division is seeking a highly motivated, organized, and strategic professional to serve as the Division's Personnel Coordinator. The selected candidate will troubleshoot various personnel issues for approximately 900 employees, spanning engineering, operations, administrative, and labor titles. This position has two direct reports and requires the ability to handle sensitive and confidential matters with discretion in a fast-paced environment.

Requirements

A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
Education and/or experience equivalent to "1", "2" or "3" above. However, all candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described in "1", "2" or "3" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Responsibilities

Manage and process various leave requests, including FMLA, Sick Leave, Workers' Compensation, Advance Time, and Donated Time.
Prepare Leave Request Forms and Personnel Request Forms for the Deputy Commissioner's signature.
Initiate job openings in NYC's Citywide Personnel System (NYCAPS), write critical justifications, and complete paperwork for title changes, assignment increases, and new hires.
Prepare managerial position description packages and track approvals from the Office of Management and Budget (OMB) and title changes with the Department of Citywide Administrative Services (DCAS).
Coordinate with Division Personnel Liaisons and Assistants for Parking, Signals and Automated Enforcement - develop/update organization charts for personnel actions.
Plan and organize interviews, coordinating administrative and operational directors and supervisors on civil service List calls and interviewing potential candidates at central office, virtual spaces, or field locations.
Create, track, and maintain performance evaluations (PE) and probationary reports.
Coordinate transfers for DOT employees from other Divisions.
Compare monthly payroll reports to the TO Roster database and address discrepancies.
Serve as a primary liaison, interacting with other DOT divisions including Human Resources, Budget, and Labor Relations, as well as the Advocate's Office and the Equal Employment Opportunity (EEO) and Diversity & Inclusion (EDI) office.