Show Manager (Project-Based Role)

Meow Wolf•New York, NY

5d•$115,530 - $132,860

About The Position

The Show Manager heads the Show Management team to oversee the design, development, and delivery of Show exhibition elements within a fast-paced, creative environment. This role will lead the work of Show design and production teams for all Show disciplines involved in the project, oversee multiple vendors, and collaborate across departments throughout all project phases. This role is responsible for the management, supervision, monitoring, budgeting, scheduling, and expediting of the design, development, and delivery of exhibition elements. The Show Manager will work with the project’s Leadership team to consistently ensure that the project deliverables fall within the scope, schedule, and budget. A high level of detail in managing budgets, deadlines, and deliverables is required to successfully execute this role. Due to the high level of collaboration needed cross-departmentally, and with external vendors and partners, experience in managing teams of all sizes and ability to communicate clearly, professionally and effectively is required. In addition, the Show Manager mentors and coaches subordinate Show Coordinators regarding their Project support roles, in collaboration with the Director of Show Management. This position requires an extremely capable and fast-paced individual who can not only maintain the current culture and processes but help develop and refine our systems as we scale. The right candidate loves creating new systems and structures and enjoys a challenge.

Requirements

Previous experience in Show Management, Project Management, or Coordinator role.
Bachelor’s or Master’s degree in Architecture, Engineering, Theatre, Fine Arts or equivalent field experience.
You possess an in-depth knowledge of core platforms and programs as they will be utilized on a daily basis: Google Suite and/or Microsoft Office, Bluebeam, and Airtable Scheduling/Planning Software
Creative Expertise: You possess a deep understanding of the creative process and deliverables, allowing you to effectively collaborate with creative teams, manage expectations, and ensure that the final product meets the highest standards.
Client Relationship Management: You have exceptional interpersonal skills and the ability to understand the client's needs, manage expectations, and build strong relationships between all stakeholders, including owners, operators, and creative teams.
Collaborative Team Player: Thrives in collaborative environments, actively contributing to team goals, supporting colleagues of varying levels of expertise, and fostering a positive and inclusive working atmosphere with internal and external artists, fabricators, and Vendors.
Financial Acumen: You have a proven track record of creating, understanding, managing, and adhering to project budgets, ensuring that resources are allocated effectively and that the project stays on track financially.
Exceptional Communication Skills: Demonstrates a mastery of interpersonal communication, effectively conveying ideas and building relationships with diverse individuals. Possesses strong written communication skills, crafting clear, concise, and persuasive documents. Articulate and confident in oral communication, delivering impactful presentations and facilitating engaging discussions.
Leadership and Presentation Abilities: Able to confidently present information and guide meetings in various group settings, adapting style and approach to suit the audience and objectives.
Innovative and Organized: Combines organizational skills with creative thinking to develop innovative solutions, manage multiple tasks effectively, and meet deadlines consistently.
Considerable experience (5+ years) in major project production and installation within the immersive arts, theater, or themed entertainment sectors is essential.
Must have experience in all phases of a project, from design through fabrication, on-site installation and programming.
Must have fabrication experience, or have experience reviewing and overseeing vendor fabrication efforts with a wide array of materials and processes.

Responsibilities

Work collaboratively with Project Leadership.
Provide regular feedback and updates to Executive Leadership on the development of the project.
Lead the larger Show Team, in close collaboration with the Show Leadership team, to deliver all aspects of the Show Art and Technical elements. This includes the management of subordinate Show Coordinators in the direct management of the Show work, as applicable.
Work with multiple outside vendors for all Show disciplines involved in the project in a professional and collaborative, art-centric manner.
Lead Show production status and schedule reviews. Ensure coordination with internal production departments, external vendors, and project teams.
Develops the Show labor plan in collaboration with Project Leadership. Has authority to authorize overtime for the Show team working on the project.
Work with Department Managers to plan the work of Subject Matter Experts and labor plan through the entire duration of the project.
Develop detailed, coordinated schedules for all Show elements, identifying and managing critical path and resource issues, in coordination with the Show Leadership team, Senior Project Manager, and Planner.
Has budgetary responsibility and management of the Show scope on a project, “right sized” for your level of experience. Monitors and manages that budget throughout design, fabrication, installation, art direction approvals, and commissioning for the entire project life cycle.
Oversee the qualification, procurement, selection, contracting and performance of all Show consultants, contractors, vendors, manufacturers, fabricators, etc. required to deliver the Show scope.
Develop resource plans, estimates, and schedules for Show elements in collaboration with project and departmental leadership.
Responsible for writing scopes of work, including inputs from Subject Matter Experts (SME’s), collecting all specifications and drawings, and assembeling a bid package to send out to appropriate bidders.
Manage the bid process including pre-bid meetings, answering pre-bid questions, collecting final bids, negotiating final contract amounts, and obtaining all necessary internal approvals to award the contract.
Day-to-day manager (Responsible Individual) of awarded Show contracts including conducting weekly meetings, managing vendor Show drawing approvals, managing creative/art direction approvals, timely issuance of directives, change management (directives and issuing any change orders), obtaining costing concurrence from estimating, obtaining management approval to allow for accurate Estimated Final Cost (EFC) reporting, Show vendor adherence to schedule/budget limitations, and timely project closeout.
Manage the project’s life cycle of design, fabrication, installation, testing, permitting and on-site implementation of Show elements across all disciplines involved in the project, on a project site, including achieving art direction approvals, code compliance, technical investigating, compliance to specifications and approval by the authorities having jurisdiction.
Design phase management, including sub-consultant coordination, for all Show scope.
Manage and coordinate Show vendor deliverables.
Manage the means and methods development process to accurately document all changes as they occur.
Installation phases management, including presiding over the day-to-day installation activities of all Show vendors including coordination with facility contractors, the site’s general contractor, and Meow Wolf’s Art Team Task Force and Art Installation Manager(s).
Hold regular 1-on-1s with subordinate Show Coordinators to provide direct feedback on project related performance.