Shipping/Receiving Coordinator

Ultra Intelligence & Communications•Austin, TX

18h

About The Position

The Shipping/Receiving Coordinator supports Shipping & Receiving of products both internally and with external customer deliveries. Working under the Contracts Production department, this role reviews contract shipping/reporting requirements, coordinates with internal teams and external carriers, and maintains alignment with FAR and DCMA standards.

Requirements

High school diploma or equivalent (Associate’s degree or trade certification preferred).
3+ years of shipping/receiving, experience
Ability to lift 25–50 pounds and perform warehouse tasks (standing, bending, carrying).
Proficiency with MS Outlook, Excel, and Word; experience with online shipping/purchasing systems.
Must be a U.S. Person (U.S. Citizen or lawful permanent resident) due to export-controlled materials.

Nice To Haves

Familiarity with ITAR and FAR compliance.
Exposure to ASTM D-3951 (Commercial Packaging) and MIL-STD-129 (Military Marking for Shipment and Storage).
Strong organizational and recordkeeping skills; able to follow and maintain written procedures.
Effective verbal and written communication skills.

Responsibilities

Review contracts to determine shipping, packaging, and reporting requirements.
Package, ship, and track outgoing orders using carriers (FedEx, UPS, USPS, freight ,etc.)
Ship both Domestic and Internationally ensuring Customs paperwork is properly filled out.
Receive, inspect, and verify incoming materials, supplies, and equipment against purchase orders.
Deliver received materials to the appropriate staff or departments.
Prepare and complete all shipping/receiving documentation.
Support cross-training with Production, Inventory, and Quality teams to ensure operational coverage.
Update/Maintain the Shipping/Receiving Procedures Workbook
Other duties as assigned