Shipping and Receiving Coordinator I

Viant•Wheeling, IL

19h•$19 - $26

About The Position

Under the direction of the Warehouse & Logistics Supervisor, the Entry‑Level Shipping & Receiving Coordinator is responsible for managing all inbound and outbound shipments, as well as the receipt of components, in alignment with established practices and procedures. This role ensures inventory accuracy, shipment timeliness, and compliance with company policies and customer requirements. The coordinator supports daily logistics activities and contributes to efficient warehouse operations through effective communication, accurate documentation, and strong problem‑solving skills.

Requirements

High school diploma or equivalent.
Minimum of 1 year of shipping/receiving and warehouse experience.
Forklift experience
Knowledge of shipping & receiving product flow, digital scales, ERP system, and cycle counts.
Strong written and verbal communication skills
Ability to work well independently and with fellow team members
Attention to detail and organization skills
Computer skills with proficiency in Microsoft Outlook and Microsoft Office
Excellent vision and hand-eye coordination
Extended periods of bending, lifting, walking and standing
Significant use of hands
Frequently required to lift up to 20 lbs., occasionally up to 50 lbs. with team lift
Warehouse environment with exposure to machinery, noise, and varying temperatures.
Use of PPE required per standards

Responsibilities

Follows all FDA and ISO 134985 specifications & remains current with required training/certifications
Follows all personal and manufacturing Good Manufacturing Practices as defined by Viant practices
Prepare and process inbound/outbound shipments using ERP system
Verify order accuracy, packaging integrity and proper labeling
Insures incoming and outgoing product and inventory are correctly shipped and entered in the ERP system for production planning, accuracy, and traceability purposes
Operate Forklift or other material handling equipment to load and unload materials safely
Assure all materials, components and products are shipped on time to meet customer requirements
Inspect shipments and communicate discrepancies regarding quantities, damage or incorrect items
Prepares proper documentation for US and international shipments as required
Responsible for the receipt of goods, return to vendors, and flow of material throughout incoming process
Maintains 5s principles in all work areas of shipping and receiving
Collaborates with production, purchasing, customer service and quality teams
Flexible schedule will be required to meet business needs, some overtime, weekend, and on call hours may be required
Perform other duties as assigned