Shipping Administrator II

Novanta Inc. • Irvine, CA

4d • $25

About The Position

As a Shipping Administrator II, you serve as a key point of coordination for outbound and inbound shipments, ensuring accurate, timely, and compliant delivery of products. You manage shipping activities end‑to-end, maintain detailed records, and collaborate cross‑functionally with Operations, Planning, and external partners to resolve issues and keep shipments moving. This role requires strong attention to detail, communication, and the ability to prioritize in a fast‑paced environment.

Requirements

• Experience in order management, shipping, logistics, or a related field.
• Solid understanding of shipping processes, logistics workflows, and documentation requirements.
• Strong organization, multitasking, and prioritization skills with attention to detail.
• Proficiency in shipping software and related enterprise systems.
• Effective written and verbal communication skills.
• Ability to adapt to changing priorities and meet tight deadlines.
• Collaborative Team Player: Seeks input, works effectively across functions and business units, and supports shared outcomes.
• Interpersonal Effectiveness: Listens actively, navigates productive conflict, and builds trust through transparency and integrity.
• Informing: Shares information clearly and timely so others can make informed decisions and feel confident in their work.
• Organizing: Effectively marshals resources and coordinates activities to ensure work is completed accurately and on time.
• Reliability & Accountability: Demonstrates ownership, follow‑through, and consistency in execution.
• Ability to remain in a stationary position for extended periods (computer‑based work).
• Ability to operate standard office equipment.
• Light physical effort may be required, including lifting up to 10 lbs.

Responsibilities

• Coordinate and monitor product shipments to ensure on‑time and accurate delivery.
• Prepare and maintain shipping documentation, including bills of lading and customs paperwork, as required.
• Manage and maintain accurate records of all shipping transactions and activities.
• Liaise with suppliers, carriers, and internal departments to support smooth shipping operations.
• Proactively identify and resolve shipment issues, including delays, damages, or discrepancies.
• Support shipping accuracy and service‑level expectations through consistent execution and follow‑up.
• Communicate shipment status and updates clearly and timely to relevant stakeholders.
• Strict compliance with the quality, occupational safety and environmental regulations.
• Implementation of the instructions of the quality / environmental management representative and the occupational safety specialist.

Benefits

• Novanta offers a comprehensive benefits package supporting employees’ health, financial wellbeing, and overall quality of life.
• Certain roles may be eligible for performance‑based incentives, where applicable.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees